Monday, November 27, 2017

The Willows of Springville HOA Monthly Meeting
Wednesday, November 8 th – 7pm

Attendance: Michael, Elizabeth, Renae, Kristina, Ryan, Allison and Rich

Elizabeth
- Email protocol
Board discussed better way to address and respond to emails.
- Dogs in communal area across from clubhouse
        It was brought to HOA boards attention that dogs have been off their leashes across from the clubhouse.  Board discussed this and new signs will be put up as a reminder that area is property of  The Willows community and dogs must be on their leash.

Renae
- Fall Festivities
It was discussed about doing a Community fall party but due to schedule of things is was decided not to hold a fall party but tabled for possibly a New Year community party. 

- Basketball Hoop Follow-up – next spring/summer – march/April.
Basketball hoop will be replaced next year once the weather is warm again.

Allison
- Clubhouse Updates
- Treadmill in back corner has died – there is a sign “out of order”
HOA board is aware of the need for some new gym equipment. Here are a few ideas and suggestion  that have been made.
(Boxes, kettle bells, changeable chains, etc., body solid equipment)

- Extra holiday cleanings. Thanksgiving and Christmas weeks –  Cleaning is being added to accommodate the extra use and reservations with the club house due to the holiday season. Please remember that even though we have extra cleaning days there are many reservations that are back to back. Please make sure to double check your cleaning list at the end of your reservation time.
Cleaning will be Tuesday and Friday around Thanksgiving
We will also be having additional trash pick-ups. Michael will be contacting trash to arrange those additional pick-ups.

Michael
- Financial Review
 With money to MD, no savings put away this month

Ryan
- Sewer pipe covers
Sewer pipe covers are needed to be covered. Rubber covers are  $10 a piece, we need 7.
- Snow season
 2 inch rule when snow is on the ground to have snow company come plow.

Kristina
- Move Ins/Outs

VOTING RECORD:

Additional cleaning for the Thanksgiving and Christmas season
(All voted yes on this matter)

Additional trash pick ups for the Holiday season
(All voted yes on this matter)

Sewer pipe covers $10 a piece, we need 7.
(All voted yes on this matter)