The Willows HOA Agenda
May 9, 2018 @ 7pm
Allison:
* Meeting Review -
* CC&R Article IV
* Newsletter Review
* Pool Opening Party
* Unit 789 Water Damage
Michael:
* Late Dues -
* Landscaping Concerns – didn’t mow because of rain; came yesterday. Fallen tree lifting up chain link, invasive weed and trash-- get rid of in retention pond.
* basketball hoop replacement/timing.
Spencer:
* Pool opening and prep
* Gym door and TV
Ryan:
Kristina:
* move in and outs
_________________________________________________________________
Pool will open Friday May 25, 2018.
Basketball hoop will be removed and installed in the next couple weeks. We are replacing the hoop with with a more solid hoop/pole. It will be replaced with one solid piece to prevent future bending or damage to the basketball hoop.
Sunday, July 8, 2018
Sunday, June 10, 2018
The Willows Of Springville HOA meeting
Thursday, April 19,2018
In attendance:
Elizabeth,Renae, Kristina, Ryan, Allison
Not in attendance: Michael, Michael
Elizabeth:
*No items
Renae:
*New board member
-See voting record below
Michael:
*Pool vendor analysis
*Late dues
Kristina:
*Move ins/outs
*dogs off leashes
*dumpster boxes
*dogs barking
Ryan:
*Balcony repair
*Sprinkler update
Allison:
*Reservations and checks
*Pool bids
*Theater furniture Timeline
_________________________________________________________________
As a board we would like to thank Elizabeth Hylton for her time served and spent as our HOA President. Elizabeth and her family will be moving and will be surely missed.
With the move of our President we have voted a new member to the board. We'd like to welcome Spencer Maxfield as that newest member.
Voting record: Spencer Maxfield as a member of The Willows board.
Vote as yes- Kristina, Allison, Renae, Elizabeth, and Ryan. Michael and Rich not in attendance.
Thursday, April 19,2018
In attendance:
Elizabeth,Renae, Kristina, Ryan, Allison
Not in attendance: Michael, Michael
Elizabeth:
*No items
Renae:
*New board member
-See voting record below
Michael:
*Pool vendor analysis
*Late dues
Kristina:
*Move ins/outs
*dogs off leashes
*dumpster boxes
*dogs barking
Ryan:
*Balcony repair
*Sprinkler update
Allison:
*Reservations and checks
*Pool bids
*Theater furniture Timeline
_________________________________________________________________
As a board we would like to thank Elizabeth Hylton for her time served and spent as our HOA President. Elizabeth and her family will be moving and will be surely missed.
With the move of our President we have voted a new member to the board. We'd like to welcome Spencer Maxfield as that newest member.
Voting record: Spencer Maxfield as a member of The Willows board.
Vote as yes- Kristina, Allison, Renae, Elizabeth, and Ryan. Michael and Rich not in attendance.
Wednesday, April 11, 2018
Wednesday, March 28, 2018
The Willows of Springville Monthly HOA Meeting
March 14,2018 @ 7:00 pm
In attendance:
Elizabeth, Renea, Michael, Allison, Ryan, Kristina
Elizabeth:
* Insurance renewal
* Playground install date on track
* Swimming pool contract
* Car issue on 150 east
Renea:
* Basket ball hoop
* Community get together
Michael:
* Budget
* Late Dues
* Pool contract
Allison:
* Ants
* Exercise equipment options
* Spa cover update
Ryan:
* Playground and drainage in common area
* Spring clean
Kristina:
Move in/outs
_________________________________________________________________
Update:
*Playground
At our monthly HOA meeting our grounds crew company MD Property was in attendance to discuss some of our grounds/landscape projects we have planned.
The new playground equipment was to be installed this Spring. We do not have a set date at this time when that will occur. MD Property will first examine and fix some leaks we have in the commons area by the big park. Once that is done and the issue has been addressed HOA board will move forward with our new playground installment. We will update our community as the process moves along.
*Ants
There has been some concern about ants being in the clubhouse Great Room and Theater room. We ask the community to double check the carpet areas after using the clubhouse. We do have a cleaning lady come once a week, but with so many reservations we ask the community to help vacuum thoroughly after their reservation and use of the clubhouse. Also, there have been ant traps set in the Kitchen, Great Room and Theater. Thank you for your help with this matter.
*Gym Equipment
As an HOA board we have heard your concerns and requests for new equipment in the gym area. You will see in the gym that the big multiple weight machine has been removed and a treadmill removed and replaced with a brand new one.
Please be patient with our board as we are working on getting some other new equipment to replace the weight machine. We will keep our community update when those gym items are available.
March 14,2018 @ 7:00 pm
In attendance:
Elizabeth, Renea, Michael, Allison, Ryan, Kristina
Elizabeth:
* Insurance renewal
* Playground install date on track
* Swimming pool contract
* Car issue on 150 east
Renea:
* Basket ball hoop
* Community get together
Michael:
* Budget
* Late Dues
* Pool contract
Allison:
* Ants
* Exercise equipment options
* Spa cover update
Ryan:
* Playground and drainage in common area
* Spring clean
Kristina:
Move in/outs
_________________________________________________________________
Update:
*Playground
At our monthly HOA meeting our grounds crew company MD Property was in attendance to discuss some of our grounds/landscape projects we have planned.
The new playground equipment was to be installed this Spring. We do not have a set date at this time when that will occur. MD Property will first examine and fix some leaks we have in the commons area by the big park. Once that is done and the issue has been addressed HOA board will move forward with our new playground installment. We will update our community as the process moves along.
*Ants
There has been some concern about ants being in the clubhouse Great Room and Theater room. We ask the community to double check the carpet areas after using the clubhouse. We do have a cleaning lady come once a week, but with so many reservations we ask the community to help vacuum thoroughly after their reservation and use of the clubhouse. Also, there have been ant traps set in the Kitchen, Great Room and Theater. Thank you for your help with this matter.
*Gym Equipment
As an HOA board we have heard your concerns and requests for new equipment in the gym area. You will see in the gym that the big multiple weight machine has been removed and a treadmill removed and replaced with a brand new one.
Please be patient with our board as we are working on getting some other new equipment to replace the weight machine. We will keep our community update when those gym items are available.
Friday, January 12, 2018
The Willows of Springville HOA Monthly Meeting
Wednesday, January 10,2018 @ 7:00 p.m
In attendance : Elizabeth, Renae, Michael, Kristina, Allison, Ryan, Rich
Elizabeth:
Renae:
Michael :
Wednesday, January 10,2018 @ 7:00 p.m
In attendance : Elizabeth, Renae, Michael, Kristina, Allison, Ryan, Rich
Elizabeth:
- New cellphone -
- February Meet and Greet -
Renae:
- Roofing Update -
Michael :
- Budget- related items or questions
Kristina
- Move In/Out -
IMPORTANT INFORMATION:
Due to the Valentine's Day holiday we will be holding our February monthly meeting on Wednesday February 21, 2018 @ 7:00 pm.
Monday, November 27, 2017
The Willows of Springville HOA Monthly Meeting
Wednesday, November 8 th – 7pm
Attendance: Michael, Elizabeth, Renae, Kristina, Ryan, Allison and Rich
Elizabeth
- Email protocol
Board discussed better way to address and respond to emails.
- Dogs in communal area across from clubhouse
It was brought to HOA boards attention that dogs have been off their leashes across from the clubhouse. Board discussed this and new signs will be put up as a reminder that area is property of The Willows community and dogs must be on their leash.
Renae
- Fall Festivities
It was discussed about doing a Community fall party but due to schedule of things is was decided not to hold a fall party but tabled for possibly a New Year community party.
- Basketball Hoop Follow-up – next spring/summer – march/April.
Basketball hoop will be replaced next year once the weather is warm again.
Allison
- Clubhouse Updates
- Treadmill in back corner has died – there is a sign “out of order”
HOA board is aware of the need for some new gym equipment. Here are a few ideas and suggestion that have been made.
(Boxes, kettle bells, changeable chains, etc., body solid equipment)
- Extra holiday cleanings. Thanksgiving and Christmas weeks – Cleaning is being added to accommodate the extra use and reservations with the club house due to the holiday season. Please remember that even though we have extra cleaning days there are many reservations that are back to back. Please make sure to double check your cleaning list at the end of your reservation time.
Cleaning will be Tuesday and Friday around Thanksgiving
We will also be having additional trash pick-ups. Michael will be contacting trash to arrange those additional pick-ups.
Michael
- Financial Review
With money to MD, no savings put away this month
Ryan
- Sewer pipe covers
Sewer pipe covers are needed to be covered. Rubber covers are $10 a piece, we need 7.
- Snow season
2 inch rule when snow is on the ground to have snow company come plow.
Kristina
- Move Ins/Outs
VOTING RECORD:
Additional cleaning for the Thanksgiving and Christmas season
(All voted yes on this matter)
Additional trash pick ups for the Holiday season
(All voted yes on this matter)
Sewer pipe covers $10 a piece, we need 7.
(All voted yes on this matter)
Wednesday, November 8 th – 7pm
Attendance: Michael, Elizabeth, Renae, Kristina, Ryan, Allison and Rich
Elizabeth
- Email protocol
Board discussed better way to address and respond to emails.
- Dogs in communal area across from clubhouse
It was brought to HOA boards attention that dogs have been off their leashes across from the clubhouse. Board discussed this and new signs will be put up as a reminder that area is property of The Willows community and dogs must be on their leash.
Renae
- Fall Festivities
It was discussed about doing a Community fall party but due to schedule of things is was decided not to hold a fall party but tabled for possibly a New Year community party.
- Basketball Hoop Follow-up – next spring/summer – march/April.
Basketball hoop will be replaced next year once the weather is warm again.
Allison
- Clubhouse Updates
- Treadmill in back corner has died – there is a sign “out of order”
HOA board is aware of the need for some new gym equipment. Here are a few ideas and suggestion that have been made.
(Boxes, kettle bells, changeable chains, etc., body solid equipment)
- Extra holiday cleanings. Thanksgiving and Christmas weeks – Cleaning is being added to accommodate the extra use and reservations with the club house due to the holiday season. Please remember that even though we have extra cleaning days there are many reservations that are back to back. Please make sure to double check your cleaning list at the end of your reservation time.
Cleaning will be Tuesday and Friday around Thanksgiving
We will also be having additional trash pick-ups. Michael will be contacting trash to arrange those additional pick-ups.
Michael
- Financial Review
With money to MD, no savings put away this month
Ryan
- Sewer pipe covers
Sewer pipe covers are needed to be covered. Rubber covers are $10 a piece, we need 7.
- Snow season
2 inch rule when snow is on the ground to have snow company come plow.
Kristina
- Move Ins/Outs
VOTING RECORD:
Additional cleaning for the Thanksgiving and Christmas season
(All voted yes on this matter)
Additional trash pick ups for the Holiday season
(All voted yes on this matter)
Sewer pipe covers $10 a piece, we need 7.
(All voted yes on this matter)
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