COMMUNITY NOTICE:

Spring Pest Control Spray:

- We have our Spring Pest Control Spray scheduled for Thursday, March 5th. 

- If you would like them to spray your backyard foundation, please leave your back gate UNLOCKED. They will let themselves in, spray and let themselves out.

- If you would like them to spray inside your home, please call: 801-719-1571. If you schedule the interior spray for the same day (March 5th), this service will only cost $20.

The next monthly HOA community meeting: 

 Thursday, March 12, 2020 

@ 7:00 pm in the Clubhouse.  

Everyone is welcome to attend.

HOA Monthly Meeting

MEETING AGENDA & MINUTES

February 20, 2020

In Attendance: Renae Bowen, Janell Hampton, Cheryl Wilson, Rich Davis

Call-In: 

Absent: Kristina Mower & Ryan Williams

Community Time:

Any Questions/Concerns/Comments?

• Eda Burke - Fruit Tree Request 

Assignments Review/Tabled Items:

• Kristina - Email Updates and Overhaul - 
• Cheryl - Visa Cash Back Credit Card - Capital One, we got it and will move as many payments to that and set up automatic payment at the end of each month.
• Reserve Improvement Project - Ideas
• Community Yard Sale- all proceeds go to the reserve and unsold items to the DI.
• Adjusting project priorities and costs
• Grant Writing - funds or goods
• Sponsors or sponsored events- talk to local businesses to generate some money.
• “Do it ourselves” days
• Money back credit card for regular expenditures
• Rent out the clubhouse/amenities
• Broken Fences - This fence has been repaired.
• Dumpster Issues & Fixes - board members will clean every dumpster and the surrounding area each month.
• Fixing dumpster posts and replacement of clips: Bid ranging between : $400-$500 or its been proposed to just replace the fence latches.
• Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year

New Business:

• CC&R Review - Board Composition - page 24

11.2 - 11.15

• Abandoned Car - It has been brought to the boards attention about abandoned vehicles on the premises. Notice has been issued.
• Community Reminder: Excess parking is for one vehicle per spot. Other types of structures other than a car or motorcycle, prior to approval from the Board is needed.
• Painting Doors and Shutters - This matter discussed for end March into April.
• We need to make sure the door frames are included
• We need to make sure we have the correct sheen/look as well

There is NO HOA meeting tonight. 

The monthly HOA meeting is rescheduled for next Thursday 
February 20, 2020 @ 7:00 pm.

January 2020

MEETING AGENDA & MINUTES

January 9, 2020

In Attendance: Renae Bowen, Janell Hampton, Kristina Mower, Ryan Williams, Cheryl Wilson, Jessica Cowden, Rachel Gardner

Call-In: 

Absent: Rich Davis

Community Time:

Any Questions/Concerns/Comments?

• Eda Burke - Fruit Tree Request -getting a quote and more information.

Assignments Review/Tabled Items:

• Renae - Annual Calendar Creation- Have a calendar for us as a Board - include HOA meetings, pool opening, cleaning days, etc. 
• Kristina - Email Updates and Overhaul.
• Spencer - Pool door and Procom - Key cards.
• Cheryl - Visa Cash Back Credit Card
• Cheryl - Utah Pools Invoice. working on clearing up issue with the invoice.

New Business:

• Accountant Report - Subfolder Paypal (moved to Treasurer Communication) and Subfolder 
• Resolution - due to accountant transfer, no late charges due in January and mail will be forwarded by Tawnya to our new P.O.Box
• CC&R Review - Board Compensation & Management Company Regulations.
• Reserve Improvement Project - Ideas
• Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
• Adjusting project priorities and costs
• Grant Writing - funds or goods
• Sponsors or sponsored events- talk to local businesses to generate some $
• “Do it ourselves” days
• Money back credit card for regular expenditures
• Rent out the clubhouse/amenities
• Fire & Hazard Insurance Proposal - Cheryl met with our insurance and contacted other HOAs to find out what they do on their policies.
• Resolution - increase deductible to $10k and earthquake to 20% - all in favor.
• Broken Fences - We have a current broken fence. Ryan will look into a project . - BaseCamp project.
• Dumpster Issues & Fixes - board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
• Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year
• Move Ins/Outs - Welcome all new members to our great community.

DECEMBER 2019 MEETING AGENDA & MINUTES

December 12, 2019

Called to Order: 7:19pm

Adjourned: 

In Attendance: Renae Bowen, Janell Hampton, Cheryl Wilson, Spencer Maxfield

Call-In: 

Absent: Kristina Mower & Ryan Williams

Community Time:

Any Questions/Concerns/Comments?

• Moderated Facebook Conversation - Spencer will take off modification, if it gets bad we will put it back on. Will still approve members, but not review posted comments.

Assignments Review/Tabled Items:

• Renae - Annual Calendar Creation- Have a calendar for us as a Board - include HOA meetings, pool opening, cleaning days, etc. 
• Email Updates and Overhaul- Kristina will continue to keep up the Blog
• Holiday Extra Trash/Recycling Pick-Up? A week after Christmas - 27th - scheduled! - Cheryl will schedule extra - Janell will find out more about recycling - approx. $100/ month for a recycle bin.
• Have Kristina get with Spencer to coordinate with cleaners for the clubhouse. Need to have a checklist. Mondays from 6 -7 We need cleaners to bill us more regularly.
• Spencer - Pool door and Procom. Create updated checklist for cleaning.
• Renae - XFINITY cocoa bar - CONFIRMED - January 9th from 6-7pm with HOA 

New Business:

• CC&R Review - Board Compensation & Management Company Regulations?}
• Reserve Improvement Project - Ideas
• Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
• Adjusting project priorities and costs
• Grant Writing - funds or goods
• Sponsors or sponsored events- talk to local businesses to generate some $
• “Do it ourselves” days
• $ back credit card for regular expenditures
• Rent out the clubhouse/amenities
• Credit Card - ? Janell consider 
• PO Box -  Cheryl rocks!
• Utah Pools Invoice - push back - Cheryl will follow up.
• • Reserve Analysis Questions - reviewed!
  • Broken Fences 
  • Broken Utility Boxes with Exposed Wires
  • Dumpster Pick Ups
  • Front Door Handles
  • Move Ins/Outs
  
  

Monthly HOA Board Meeting

Thursday, November 14, 2019

@7:00 pm

In Attendance: Janell Hampton, Kristina Mower, Cheryl Wilson, Ryan Williams

Call-In: Renae Bowen

Absent: Spencer Maxfield and Rich Davis

Community Member in attendance: Rachel Gardner

Community Time:

Any Questions/Concerns/Comments?

• Small Park Mulch Email Question - it was brought to the boards attention, concern about the little park and how deep the step into the little playground area is. Since the weather is changing this will be fixed come first Spring. We will let the community know when it the time gets closer. The attentive plan is come March / April to bring in a truck load of soft fall to fill in the little park area.

Assignments Review/Tabled Items:

• Large Item Haul Away - Completed: There were some broken and non-usable, unsafe gym equipment removed from the gym area. Also removed were some large items left behind some units along with a grill and other large items left by the dumpsters.
• Carpet Cleaning Follow Up - The carpet area in the clubhouse great room was cleaned this past Wednesday. Zerorez was the company hired. Stanley Steamer was the company we used in the past. Zerorez did a very good job and we are happy with the way it looks compared to how it was.
• REVISIT - Annual Calendar Creation- Have a calendar for us as a Board (follow up with Spencer and Rich) - include HOA meetings, pool opening, cleaning days, etc. 
• Email Updates and Overhaul- Kristina will continue to keep up the blog then pass the information and minutes to Renae who will pass that along to Elizabeth Taylor our community member in charge of the community Facebook page.

New Business:

• CC&R Review - As a board we are committed to our community. As a new board we feel it's important to review every meeting a portion of the CC&Rs. To understand and stay current with understanding the CC&R rules - make notes that especially pertain to us and each board members duties.
• Holiday Extra Trash/Recycling Pick-Up? A week before Christmas. Cheryl will schedule extra trash pick up. Janell will find out more about recycling. We will let the community know the dates of the extra pick up as soon as we get the date scheduled.
• Board Duties and Project Timelines and Expectations - meeting minutes should be posted on the blog by the following Monday or within two business days.
• Look at purchasing a printer for the office
• Pool Furniture Moved In tonight. - The pool furniture has been moved into the women's bathroom. Some of the pool furniture did not fit. Please be aware that remaining furniture is under the awning by the showers. Please do not climb on those or pull them out.
• Kristina will be getting with Spencer to coordinate with cleaners for the clubhouse. Need to have a checklist. Need to have the cleaners bill regularly.
• Check in with Spencer to fix the door to the pool - Kristina had worked with Procom on fixing the door going out to the pool area. The issue was fixed but then discovered is wasn't working properly again. Spencer met with Procom to fix this issue again. It was discovered at the board meeting that the door wasn't working again. Spencer will follow up with Procom to hopefully resolve this issue once and for all.
• XFINITY Cocoa Bar date - XFINITY has so kindly offered to throw a Cocoa Bar for our community members. The date for that is scheduled for Thursday, January 9th, 6-7 pm. Please join us for our monthly board meeting following the XFINITY Cocoa Bar.
• Allstate (Rich) community activity date
• Reserve Improvement Project - Ideas