March 2013 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, March 13, 2013 – Clubhouse at 7p

Present: Rich, Allison, Amber, Mike, and Emily
Not Present: Erin and Jim

Rich  

• Landscape prep for Spring (mulching, flower/tree beds, watering) - D&T will be coming within the next week to aerate and do spring clean up; will review watering plan; mulch - $1750; no mulch this year - landscapers will rake and clean-up mulch areas instead
• Unit 74 Dogs - dog owners and board working with city to get issue resolved
• Treasurer Position - current treasurer will still remain on as partially compensated and do the majority of treasurer tasks; will delegate other responsibilities among other members
• Treadmill vs. elliptical - We are getting rid of 1 elliptical machine and 2 bikes in the clubhouse exercise room. Rich had sent out an email to community asking which machine residents prefer; current standing: Treadmill 6, Elliptical 11. Currently doing research to find a good machine for a good price; will continue to collect preferences.
• Mosquito abatement (refer to Pest Control below)

 Allison

• Abandoned car - received a complaint about a possibly abandoned car on 200 E. Car belongs to member of the board and is not abandoned. Will be removed in June.
•  Tree Trimming Questions - Landscapers have been trimming trees. Homeowners can trim the trees in front of their homes, but they will need to contact the DRC or board before taking any action.

 Amber

• Monthly Financial Report - 10 homeowners behind on dues; 3 caught up from previous month
• Yearly Taxes - have been completed and will be filed on Friday
• 2012 Yearly Spending - not completed 

 Mike

• Landscape update (noted above) 

Emily 

• Pest Control - had been included in 2013 budget - will schedule for April
• Clubhouse Carpet Cleaning - will also schedule for April 

Erin (not in attendance)

•  Treadmills (noted above)
• Couches - the feet of the main room couches are broken in the clubhouse - Mike will fix them
• Outside Faucets - hardware needs to be replaced on outside showers before pool opens; may need to remove some tiles; in contact with a member of the community who will attempt to fix them without removing tile

Jim (not in attendance)

• No business

Voting Record


No votes held between meetings or during meeting
 

February 2013 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, February 13, 2013 – Clubhouse at 7p


Present: Rich, Allison, Amber, Erin, Emily, and Jim
Not Present: Mike


Rich

• Garbage company bids - getting bids from other companies to find cheaper price; current bids from Allied and Waste Management
• Fences - Dumpster enclosures fixed
• Treadmill/Elliptical - look into getting rid of bikes and one elliptical in Clubhouse; possibly purchase 1-2 treadmills or an elliptical machine with savings from garbage company?

Allison

• Dog Owner Update: working on resolution with dog owners (renters); will contact home owners
• NW Garbage enclosure (latch) - fixed (noted above)
• Treasurer Position - Amber will retain position, but share duties with previous board member, Michael; will re-evaluate situation in April; both members partial compensation  

Amber

• Monthly Financial Report - 5 Units paid old rate of $122; 4 units behind on monthly dues; 1 unit with lien on household\
• Treasurer Duties (noted above)
• Taxes - Amber will file our taxes before April 1
• Unit 83 - owners notified of lien; Rich and Amber to visit them

Mike (not in attendance)

•  No business

Emily 

• Any new homeowners or renters?
• Work-out room fixture/men's bathroom switch - have supplies; will fix soon

Erin

• Reservations - time limit on "first come, first serve"?
• Treadmills - (noted above); keep current 2; get 1 or 2 more if possible
• Hot Tub Update - maintenance issues; hot tub will open when pool opens in spring
• General Clubhouse Updates

Voting Record

Proposed: With projected savings from changing garbage companies, we would like to purchase 1 treadmill and 1 elliptical machine OR 2 treadmills (after research) for the clubhouse
For: Rich, Allison, Amber, Emily, Erin, and Jim
Opposed: None - Motion passed

January 2013 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, January 9, 2013 – Clubhouse at 7p




Present: Rich, Amber, Mike, Emily, Erin
Not Present: Allison, Michael

Rich

• Dog owner update - issue with renter with too many dogs; dogs bark - contacted dog owner and are waiting to hear back; no further complaints from neighbors; will look into kennel licenses
• Garbage enclosures - enclosure on 150 E was full of ice, so garbage truck could get dumpsters out, but not put them back in; landscapers will remove snow/ice when they are here,but will not be called out just for that - too expensive. Mike will remove snow/ice in this circumstance.
• Icicles - knock them down?; too expensive to have landscapers salt everyday (pay by hour) and too much salt will ruin concrete. Encourage residents to get salt to put on their porches and to help elderly neighbors in between when landscapers come and spread salt.

Allison (not in attendance)

• Plowing - any complaints? No complaints.
• Garbage dumpsters left out on 150 E (noted above)
• Non-compensated position available - 2 homeowners interested; Rich will collect bios and board will vote via email

Amber

• Monthly Budget - 7 units behind on fees; 2 will receive liens on their unit if January fees are not paid
• Update PayPal amount on Blog to reflect $134 - Emily and Rich will look into it

Mike

• Icicles (noted above)

Emily

• Heat tape? - Heat tape would be connected to individual units power, so would not be a board project; individual homeowners are welcome to add it to their units, but please give the board a heads up if they are installing it

Erin

• General Clubhouse Update - no violations; furnace in clubhouse not working - Erin will contact Triple T; lock broken on furnace room door - Erin will replace

Michael (not in attendance)

• No business - has moved and will be replaced before next monthly meeting

Voting Record

No votes held between meetings or during meeting

December 2012 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, December 12, 2012 – Clubhouse at 7p


Present: Rich, Allison, Amber, Mike, Emily
Not Present: Erin, Michael

Rich

• Dogs @ Unit 74 - Concern from neighbors about barking - will be discussed with dog owners

Allison

• Pipes/Water Pressure Regulator - several residents have replaced them over the last few years; community wide issue?
•  781 N 150 E - Unknown Renter - needs keycard?

Amber

• Monthly Budget
• Fiscal Report 

Mike

• Landscaping update

Emily

• Blog Feedback - improvements/complaints - add a Welcome page

Erin (Not in Attendance)

• No Violations to Report
• Truck using Clubhouse power has not returned
• How to light Fireplace - Rich will contact Erin with instructions

Michael (Not in Attendance)

•  No business

*Since Michael and his family are moving, we now have a non-compensated, voting only position available.

Voting Record

No issues requiring votes and no votes between meetings

December Monthly Meeting - Reminder

Just a reminder about our monthly board meeting scheduled for Wednesday, December 12, 2012 at 7pm at the Clubhouse. Everyone is welcome to come and we'd love to hear your feedback and questions!

Hope to see you there! - The Willows of Springville HOA Board

Recycling Bin by the Mailbox

Thanks to a great suggestion by a member of the community, we moved one of our 8 recycling receptacles to the front of the subdivision by the mailboxes. Hopefully, this will be a convenient place to place ads and junk mail we all receive in the mail instead of taking them home or all the way to the back of the subdivision. We love to hear feedback and suggestions, so please feel free to contact us!

THE BLOG IS BACK IN ACTION!

We are back up and running! As a board, we want you to know what is going on and be involved in this incredible community we are all a part of! We are going to be updating this blog frequently with updates on the board and community, so I hope you will check it often!

Please read our posts below and always feel free to contact us with any questions! If you have a topic you would like to discuss with the board, PLEASE come to our monthly meetings! We are always happy to have the input of our residents. Our next meeting will be held Wednesday, December 12, 2012 at 7pm. We will post meeting agendas on this blog before each meeting, so you will be informed about what topics will be discussed. If you do not have anything to discuss, you are welcome to come listen in! We love having the community involved!

At our Annual Meeting in October, the community voted Allison Jester and Michael Pacheco to take the place of Tyler Prows and Tabitha Pacheco on the board. They officially started on November 1, and we are so excited to have them! They both love this community and are ready for the challenge. We want to thank Tyler and Tabitha for the opportunity to serve with them and all the great work they did for our community.

-The Willows of Springville HOA Board