Recap of 2013 Annual Meeting

As a board, we would like to thank everyone who came to our annual HOA board meeting last night, October 9, 2013. We appreciate your support and interest in your community. Hopefully we addressed any questions or concerns you had about the budget, landscaping, clubhouse and the community in general. We were able to collect the needed amount of votes to welcome three new members to the board. We are excited to work with Jim (Landscape Manager), Jennelle (Clubhouse Manager), and Michael (NC Voter)! We will also miss Erin and Mike and thank them for their service on board.

Thank you for being part of such an amazing community!

Reminder: Annual HOA Board Meeting October 9, 2013

The annual Willows of Springville HOA Board meeting will be held this coming Wednesday, October 9, 2013 at 7pm at the clubhouse. We will be discussing the 2013 budget as well as the projected 2014 budget. We will also talk about projects we've accomplished throughout the last year as well as address any concerns. We invite all homeowners in the community to attend. 

Also, PLEASE turn in your voting form! We currently have 3 positions available on the board - 2 compensated positions and 1 non-compensated, voting only position. You should have received your voting form in the mail or via email. If you did not receive a form, please contact us. You are welcome to bring the form with you to the meeting. If you are unable to attend, please turn it into the clubhouse office or email it to thewillowshoa@gmail.com.

Thank you for your continued support and for being a part of our community!

Pest Control Update

Pest control has been moved to Saturday, September 28, 2013. Please contact us if you have any questions or concerns.

Pest Control Treatment - Thursday, September 26, 2013

Attention! Sage Pest Control will be coming to spray on the morning of Thursday, September 26, 2013. They will spray the playgrounds, clubhouse (inside and out), carports, as well as the foundations and eves of all the units. The playgrounds and clubhouse will be sprayed first so they will be dry for community use that day. 
IMPORTANT: If you do not want your backyard sprayed, please lock your gate! They will spray all backyards with open/unlocked back gates. Due to our wasp problem, as a board, we recommend all units have their backyards sprayed, though it is completely optional. The wasps create nests in the eves and the vents in the eves. If they do not spray your backyard, these areas will not be treated. Make sure to move all toys, equipment, etc. in your backyard away from your home to avoid over-spray.
Remember this spray will not harm your pets, children, home or car. If you have any questions, feel free to email us.

September 2013 Board Meeting Minutes

The Willows of Springville    
Home Owners Association Board Meeting      
Wednesday, September 11, 2013 – Clubhouse at 7p

Present: Rich, Allison, Amber, Erin, and Emily
Not Present: Mike and Jim

Rich

• Annual Meeting Prep - Our annual HOA meeting will be held Wednesday, October 9, 2013 at 7pm at the clubhouse. This meeting is for all homeowners. We will give a recap of what we've accomplished as a board and community in 2013. We will also discuss the budget from 2013 and the projected budget for 2014. We also have two positions available on the board - one compensated, one non-compensated. The community will vote someone into these positions.
• Board Positions - Two positions available. Three members of the community have expressed interest in these positions - two have sent in their brief paragraphs. If you are interested, please send a brief paragraph about yourself to the HOA email: thewillowshoa@gmail.com. To qualify, you must be a homeowner and in good standing with your HOA fees.
• RV Parking - We had a couple recreational vehicles in our parking area that belonged to former members of the community. Rich contacted these individuals and they removed these items.
• Asphalt Treatment - Rich will schedule this treatment with Bonneville Asphalt for the end of September or first of October. They will seal the cracks in the asphalt as well as around the edges and gutters.

Allison

• New Move Ins/Key Card - Discussed recent new owners and renters. When residents move, their key card is turned off to encourage them to contact Emily to sign a key card agreement.

Amber

• Monthly Financial Report - Two units currently behind on dues; two units caught up from last month.
• 2014 Budget Review - Discussed and calculated our 2014 anticipated budget in preparation for annual meeting in October.

Mike (Not in Attendance)

• No business

Emily

• Pest Control - Emily will schedule this treatment for the end of September. Will notify community in advance.
• Clubhouse Carpet Cleaning - Members in the community will give Emily contact information for more carpet cleaning companies. She will have the carpet cleaned in October before the annual meeting.

Erin

• Pool Closing - Pool will close the end of September. Projected date: September 30, 2013.
• Update on Champion Fitness - Champion Fitness repairs the universal machine in the clubhouse. Currently a bolt needs to be replaced. Erin has been attempting to get a hold of the representative from Champion Fitness and is currently unable to.
• General Clubhouse Updates: Can bulbs on the outside of the clubhouse need to be replaced - Emily will do this next week; Erin printed off 300 reservation forms for future use; the new elliptical that was delivered without a couple pieces has been repaired by Sears.

Jim

• No business

Voting Record

No votes held between meetings or during meeting. 

August 2013 Board Meeting Minutes

The Willows of Springville  
Home Owners Association Board Meeting      
Wednesday, August 14, 2013 – Clubhouse at 7p

Present: Rich, Amber, Erin, Emily, Mike and Jim
Not Present: Allison

Rich

• Elliptical - New elliptical machine was delivered last Saturday. A couple small pieces were missing. Sears will return to fix or replace the machine.
• Bonneville Asphalt - Rich and Jim did a walk-around with representative who gave them a quote for service of sealing cracks, sealing gutters/edges, striping and doing a top layer. All prices were cheaper than previous quote from two years ago. See voting record below.
• Unit 38 wind damage - broken fence; HOA will work with resident
• 793 North roof leak - need more information from homeowner to determine if it's HOA responsibility.
• Water Report - Received report from "Slow the Flow" concerning our water usage

Allison (Not in Attendance)

• Cat Owner update/ Cat repellant - We have caught 10 cats in our cat trap in the last month. Animal control has taken the cats to the pound. Allison is unable to find the cat repellant we've previously purchased.
• Trash Dumpster Signs - Residents are concerned about large items/furniture being placed around dumpsters. The garbage company will not pick up items not in the dumpster which creates issue for community. The suggestion to place signs on the dumpster gates was places. See voting record below.
• Dog waste (D&T)/ Dog DNA - Mike will remind landscapers to empty dog waste containers. Will discuss dog DNA further at another time. This was suggested to locate the owners who do not pick up after their pets.
• Reserve Analysis - A realtor requested to see our "Reserve Analysis" which none of us had heard of. Amber researched the subject, thoroughly, and cannot find any official documentation - only blogs concerning this report. End of discussion.

Amber

• Monthly Financial Report - 1 resident did not pay dues for July and 2 units did not pay the late fee; 2 units caught up on dues from last month
• Accounts Update - Amber was able to close account with America First. Currently money is at Bonneville until paperwork is completed with UCCU.

Mike

• Landscaping Update - Mike will contact Devin with D&T and have him remove/replace dead bushes on 175 East; also to remove dead tree in front of clubhouse

Emily

• New owners/renters - discussed who's moved so key card can be deactivated
• Pest Control - HOA has not received complaints about wasps this year, so we will not do a separate treatment like we did last year. Emily will schedule routine treatment in September.

Erin

• No Business

Voting Record
Proposed: Have Bonneville Asphalt come and seal cracks, gutters/edges, and re-stripe at the end of September/first of October.
For: Rich, Amber, Erin, Emily, and Jim
Abstained: Mike
-MOTION PASSED-

Proposed: Increase transfer fees from 2 months to 3 months upon buying a unit effective October 1.
For: Rich, Mike, Amber, Jim, and Erin
Abstained: Emily 
-MOTION PASSED-

Proposed: Make signs for the dumpster gates to discourage the placing of large items/furniture around dumpsters.
For: Allison
Against: Emily, Erin, Mike, Jim
Abstained: Rich
-MOTION REJECTED-
 

Pictures

Just thought we would add some pictures of our beautiful development!

Large gathering area

Picnic area

Front of clubhouse

Theater Room

Exercise Room

Large playground area

Pool area

         

Pool with view