February 9,2022 

In Attendance: Janell, Cheryl, Brianne, Morgan, Kristina, Renea

Community member attendance: Kylie and Jace Jensen

Community:

New Business: Update:

• Delinquencies:

• Website update: upcoming publication of a new The Willows website.

• Review of actual 2021 expenses-

• Pool provider change plus repair schedule- Utah pools working on bid for water line, tile repairs. Rocky Mountain is coming in March to give a bid. Checking bids between the two companies. The HOA is aware the jets and lights are not currently working and are working with Utah pools to get this matter fixed.

• Theater room missing sound equipment - It was brought to the HOA boards attention that the main speaker in theater room is gone. The system still works great. We ask that no one for any reason remove any remotes or speakers from the theater room.  

• Landscaping and training Brianne - Cowboy company has been doing great job. Contract with Cowboy. Spring cleanup will be done by the end of March first of April. At that time the grass will be aerated, first coat of fertilization put down along with checking the waterline. The process of the second phase of bushes will be discussed and a time frame determined. 200 East is where the second phase will be. Replacing around 60-70 bushes. Spring is when it will be decided what needs to be replaced.  

• Board schedule for fence painting/supplies- Before pool cover is off. Attentively looking at the end of April. April 23rd or the 30th. Renea is over getting supplies. Kristina will talk with Craig about best way go about repairs.

• Land use/dog park information - Application to be approved. Check what percentage we owe. Can we do something with the land across from community. Dog park ideas? Required green space. 

• Hot tub stats/ discussion–used 10 times by 7 households (Feb 01- Feb 09) average use is a little less than an hour per visit. Positive feedback with it being open. 

• Move in/outs- 744 is under contract. 

• Spring cleanup/schedule- tabled for next month

• Dumpsters: March/Cheryl and April/Janelle

Next HOA meeting is Wednesday March 9,2022 @7:00 p.m. in the Clubhouse.

                                       
                                                                January 2022

In Attendance: Janelle, Morgan, Renae, Cheryl, Brianne, Kristina

Zoom call-in: 

Absent: Rich

Community member attendance: Pam Tseu

Community: Mountain Alarm- Brivo: New system figuring out tomorrow: This issue has since been resolved. 

Fence repair- update- issue has been resolved. 

Units behind- proper steps are being taken in this matter.

New Business:

Board positions/training- 

Google voice number-go ahead give it a try. Brianne on it.

Website- Brianne is working on this for the February meeting.

Land options/dog park- sale if possible that money can go towards our community. Contact Springville City zone department. Check for green space. Legal limits? Big and little area. What can we do with both areas? 

Move in/outs-missing owner/update- Welcome all new move-ins. 

 

Cowboy snow removal: follow up- doing great. Just need to clear in front of the clubhouse and extra parking/visitor parking.

Unit sales process/mapping.

Process for sale of units: process of better communication. Is there or what can be done as a board to better this process? Discussion tabled for next month's meeting. 

Plans for Spring

• Fence Painting - Set plan idea for February HOA meeting. Plan to do it at the end of March/April. More information on this to come. 

Trash/dumpster update etc. - Trash pickup for the dumpster on 200 E. scheduled for Tuesdays and Fridays. Other dumpsters are just on Tuesdays. 

Pool/hot tub- trying to find company. Check with Jace and his contact.  

                                            

Attendance: Janelle, Renea, Morgan, Cheryl, Kristina

Community in attendance: none

Agenda items:

• Online clubhouse reservation form- done updated/working

• HOA payment info- is being mailed out- middle next week sending letter and slips. 

• Fall newsletter. Did it get done? October end of month fall email was sent out. Add hot tube information and community awareness. Set for the first week of January/ first part/. Whatever date they share then set that as the date. 

• Landscaper update/snow removal- leaf clean up done. Snow removal- cowboys landscape contact (Joel). No contract been signed yet will get the go ahead. Remind ice melt NOT salt. 

• Dumpster issues/updates- (Extra holiday pick up notified) Working with Republic since October/November. How much do we pay Republic per month? 8 yard and 2-4 yards. Call bids for other companies. Waste Management- 4- 8 yards, 2 -4 yards. $2,044 a month. Contact ACE waste- Cheryl contact them. Best to change and go with some other option if possible.

• Can someone volunteer to get bids for other waste providers- Cheryl

• Extra printed welcome packets- Renea

• Clubhouse cleaning day- Please me mindful during the holiday season to really clean up after your party for the next person. Regular cleaning days are Monday and Fridays.

• Any new move in/outs- Welcome all new move ins

Community Time: none at this time

New Items: no new items

 November 2021 MEETING AGENDA & MINUTES

November 10, 2021

In Attendance:  Renae , Janell, Morgan, Cheryl, Rich, Kristina

Zoom/Call-In: 

Community attendance: Brianne  

Called to Order: 7:04pm

Assignments Review/Tabled Items:

Community

        Property Management Discussion/Decision -  

• No candidate for Board Member - do we need to switch to a property management company?

• Dumpster Clean: November = Renae; December = Rich

• Dumpster extra pick ups (Fridays and Holidays) update

• Landscaping Bid - talked to Hugo and brother with Cowboys and it looks good except we didn’t bid the green space.

• Snow Removal Final Decision

• Annual meeting review

New Business:

• Move Ins/Outs Report: Welcome new move ins.

• Fall Newsletter

• Remove Hoses, snow removal procedures

• Annual Meeting Results/Info.

• Comp. and Noncomp. Board Member

• Positions Adjustments

• 2022 Budget Item Proposals -

• Phase 2 bushes - $4000

• Pool and hot tub. $7,000 replace tiles etc. 

• CC&Rs? Revisit attorney

• Short Term Rentals- reviewing city rules on this matter.

• Cleaners Update

• Hot Tub Monitoring- new monitoring system for hot tub use.

• Yearly workflow

                  October 2021 MEETING AGENDA & MINUTES

October 27, 2021

In Attendance:  Kristina, Janelle, Renea, Rich, Cheryl, Morgan

Welcome: Thank you to everyone who attended our Homeowners annual meeting

Board Member Candidates Discussion:

Community Time:

• Community Q&A - Each homeowner gets 3 minutes to speak.

Assignments Review/Tabled Items:

• Property Management Discussion/Decision -  

• No candidate for Board Member - do we need to switch to a property management company?

• Next Year’s Project Proposals & Budget Discussion

• September Resolution: 

• Dumpster Clean: October = Kristina; November = Renae

• Pool Tiles Fix and New Pool Company Follow Up- bids for new pool companies. Tiles will be fixed along with hot tub tiles.

• Earthquake Insurance- continue

• Letter of Verification

• Landscaping Bid

New Business:

• Move Ins/Outs: Welcome new community members

• Fall Newsletter

• Remove Hoses, snow removal procedures

• Annual Meeting Results/Info.- we will keep community up to date with any new information.

 September 2021 MEETING AGENDA & MIN

September 8, 2021

 

In Attendance: Kristina, Renea, Cheryl, Janelle, Morgan

Community memebers: Revoir, Jensen's, Kunz's

Call-In: 

Absent: Rich

Community Time:

• Hot Tub Year Round- table for next month. Budget in possibilities for October meeting. Trial run, sign in sheet, how many people really use the hot tub. What is the best option. Extended season. Follow up on FB for what the option is. QR code to scan as idea. These are all the options that were discussed at the meeting. Setting up a trial run. We will post on FB with updates on this matter.

Assignments Review/Tabled Items:

• Dumpster Clean: September = Janell; October = Kristina

• Backyard Trees - cleaned up.

• Moxie Follow Up - no complaints. Use again. 

• Cracked Vents Update - Units 796, 162 East 750 North, 160 East 750 North. Bid from Liberty Roofing. Check with LaDawn, follow up on her porch. 

• Financial Oversight - Renae will do quarterly check.

• DNR progress - Janelle follows up with. Not done. More to do. DNR will work on this when it fits in with their other projects. DWR assured they will be back.

• Pool Fence Clean Up Day - clean up and spray paint the fence. Outdoor rust spray. Sanding and spraying as a board. October 16th the board will meet to work on pool fence. Time will be set closer to date. 

• Emergency Plan - who is creating this? - Add into welcome packet. Follow up with the two different wards. Janelle and Kristina will reach out to the wards.

New Business:

• Noncomp. Board Member- Rich wants to go back to NC. Landscape

• Waterline Tile Replacement- looking at new pool companies. Follow up with Morgan.

• Move Ins/Outs - Create a report? Report for who’s who has sold or renting. 778 sold, 747 under contract. 

• Final Pool Closure Decision and Pool Furniture clean up

• Fall/Winter Deep Clean? 

• Reminders to Homeowners: Window Replacements and Front Doors must match existing style and colors; NO VRBO/Air B&B permissions? Springville city rules only allows certain amount area pay for license etc. 

• Tree Debris

• 2022 Budget Item Proposals -

• Phase 2 bushes - $4000

• Pool and hot tube. $7,000 replace tiles etc. 

• Water line tile better price or who to go with. Talk to Craig if he knows anyone pool companies. 

New pool company unanimous vote

• Clean up the back area behind units. Notice with be sent out.

• October HOA meeting will be our annual HOA community meeting. October 13,2021 @7:00 pm. We encourage all home owners to attend.

Pest control will be out today. If you would like your backyard area sprayed please leave your gate open.