July 2011 Board Meeting Agenda

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, July 13, 2011 – Clubhouse at 7p

• Past business/follow-up from June meeting:

• Jamie:
o Painting
o July newsletter
o Quit claim deed
o Asphalt repairs
o Unit #42
o Clubhouse table
o Cats

• Michael:
o CC&R amendments

• Amber:
o Monthly financial report
o Finances for the year
o October meeting
o Yearly projects

• Tyler:
o General landscaping updates/report
o Unit #96 tree removal

• Emily:
o No business

• Erin:
o Outside faucets
o Universal machine
o Emergency button
o Clubhouse updates
 
Voting Record

Format:

Date
Proposal
Cost
Votes – for, opposed or abstained

Wednesday, June 22nd
Proposed: Subcontract a handy man from Quick Repairs General Service to complete a number of small vinyl fence repairs around the complex
$700
For: Tyler, Jamie, Michael, Rich, Erin, Amber (6)
Opposed: None
Abstained: Emily (1). Motion passed

June 2011 HOA Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Tuesday, June 14, 2011 – Clubhouse at 7p

• Past business/follow-up from May meeting:
o Place Clubhouse Reservation Form on blog

• Jamie:
o Door painting update/schedule changes
 Door painting fell behind schedule. All but 4 doors remain and the painter expects to get the remaining side jobs completed by Friday, July 8
o Unit #42
 Need to follow-up regarding payment plan for back dues
o Violations
 Caught up
o Dogs barking and pooping
 HOA will make sure dog stations are filled with baggies. Like most instances, owners whose pets leave waste in the community will be issued a warning which will be documented. Subsequent occurrences will warrant a violation/fine

• Michael:
o Car port update
 Still in communication with Tate Construction. No firm update at the moment
o CC&R amendments
 July meeting will suggest which articles to amend prior to October annual meeting

• Amber:
o Financial report
 13 units behind for a total of nearly $7,000. Unit 9 went into foreclosure and the community had to write-off almost $4,000 in unpaid dues
 2 units received liens exceeding the $300 threshold in unpaid dues
o Request for insurance certifications
 All residents who may need documentation of HOA insurance will need to contact the State Farm Representative. Contact information is as follows:
• Name: Dean Bowen
• Phone: (801) 489-5636
 This information will also be published in each quarterly newsletter
o Pool age clarification
 Pool requires age 15 and over. Clubhouse requires age 18 and over
o Changing meeting days
 Starting next month (July) HOA Board meetings will be held on the 2nd Wednesday of the month

• Tyler:
o No business

• Emily:
o No business

• Erin:
o Clubhouse updates:
 A lockbox for the Clubhouse Theatre Room thermostat was purchased from Amazon.com for $17 and will be installed
 There were recent complaints that the hot tub wasn’t heating or maintaining temperature. The igniter was fixed by the Clubhouse Pool service company
 A modest first-aid kit has been obtained and placed in the Kitchen cabinet
 An attempt to prevent fence jumpers from entering the Pool area will consist of mounting Plexiglas panels on the fence next to the Clubhouse on the south and west gate area
 Reminder: The Clubhouse is open to the community once a reservation’s time period has elapsed

 
Voting Record

Format:
Proposal/topic
Cost
Votes: For, opposed or abstained

Proposed: Puchase first aid kit for Clubhouse and Pool use
$10
For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed

Proposed: Subcontract Best Vinyl for south and west garbage enclosure repair
$1400
For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed

Proposed: Construct plexiglass barrier to prevent fence jumpers from entering Clubhouse Pool
Less than $100
For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed