The Willows of Springville HOA Board Meeting
Wednesday,November 14, 2018
In attendance: Renae, Michael, Spencer, Kristina, Sarah, Ryan and Rich
Renae:
Board Position Assignments: This matter is undecided at this time.
Pest Control: Bids for new pest control company for the up coming spring.
Roof Repair: This matter is being addressed and taken care of.
Cat Traps: It is in the works with Springville city animal control on setting cat traps throughout the community. Reminder to our community to not feed stray cats.
New Landscape Company: snow- removal in search of a new company for this coming winter season.
HOA phone update: Renae is taking care of this matter and making sure the HOA phone is working properly. We apologize for any inconvenience this has caused.
Facebook page: It was discussed if it would be beneficial to have a facebook community page. This matter was undecided and tabled for next meeting.
Email updates: ?
Michael:
Bids/Presentaions
Bruce - Sprinklers
Nick - Security system update
Snow removal/ landscaping
MD services for November - contract review/when will leaves be cleaned up?
Spencer :
Winter Community Activity: this matter was tabled for next meeting
Hot Tub Cover: there is a new blue bubble cover on the hot tub. A friendly reminder when you use the hot tub to please properly cover the hot tub when done, it helps hold the heat in the hot tub for the next community member.
Online blog/ Calendar Access: this matter was tabled for next meeting.
Kristina:
Move in/out
--------------------------------------------------------------------------------------------------
Voting matter: It was presented and voted that Gustavo and Maria Ramos will be our new cleaning company for the clubhouse.
Voted yes: Spencer, Michael, Sarah, Ryan and Rich. Renea and Kristina were not in attendance for this matter.
There are no other matters at this time. Our next monthly HOA meeting will be Wednesday December 12, 2018 @ 7:00 pm.
Tuesday, November 27, 2018
Thursday, November 8, 2018
RECAP OF ANNUAL MEETING
October 24,2018
Thank you to all those who came to our annual HOA meeting. We were not able to collect all of the necessary votes needed to elect our two vacant Board member positions. According to the CC&Rs we will now have a 48+ hour recess to collect additional votes and reconvene Saturday, October 27th at
8:00 am. We invite any owners who did not submit their votes via email, printed copy in the managers office or in person at the meeting to take advantage of this extra time to do so now. The Board will meet Saturday morning briefly to tally the votes received and determine the new members. You are welcome to be present if desired.
October 27, 2018
We were able to tally all votes and would like to extend our welcome to Spencer Maxfield and Sarah Grate to The Willows of Springville HOA Board.
Saturday October 27th
We were able to get the remaining grass moved from the large park playground area.
November 3, 2018
Thank you to the Springcreek 12th ward Young Men and Leaders for their service. Soft fall for the large park was delivered. The Young Men along with HOA Board members were able to haul and spread out all the soft fall within the large park area. (Follow up- the ADA ramp will be fixed within the next week and half) The playground is now able to be used and played on. Thank you for your patients in the process.
Reminder that the next HOA meeting will be Wednesday November 14th, 2018 @ 7:00 pm at the clubhouse.
October 24,2018
Thank you to all those who came to our annual HOA meeting. We were not able to collect all of the necessary votes needed to elect our two vacant Board member positions. According to the CC&Rs we will now have a 48+ hour recess to collect additional votes and reconvene Saturday, October 27th at
8:00 am. We invite any owners who did not submit their votes via email, printed copy in the managers office or in person at the meeting to take advantage of this extra time to do so now. The Board will meet Saturday morning briefly to tally the votes received and determine the new members. You are welcome to be present if desired.
October 27, 2018
We were able to tally all votes and would like to extend our welcome to Spencer Maxfield and Sarah Grate to The Willows of Springville HOA Board.
Saturday October 27th
We were able to get the remaining grass moved from the large park playground area.
November 3, 2018
Thank you to the Springcreek 12th ward Young Men and Leaders for their service. Soft fall for the large park was delivered. The Young Men along with HOA Board members were able to haul and spread out all the soft fall within the large park area. (Follow up- the ADA ramp will be fixed within the next week and half) The playground is now able to be used and played on. Thank you for your patients in the process.
Reminder that the next HOA meeting will be Wednesday November 14th, 2018 @ 7:00 pm at the clubhouse.
Monday, October 22, 2018
The Willows HOA Monthly Meeting
September 12, 2018 @ 7:00 pm
In attendance : Renae, Michael, Ryan, Spencer, Kristina, Sarah, Rich
* Blue Ray player/ Theater Room
Updates : Blue-Ray player in theater room is fixed. Thank you for your patients in fixing this matter.
* Pool Company Review
New pool company we used this year did a great job. Pool will be closing the end of September.
* Turning off Pool Showers
With the weather changing the pool showers will be turned off at the same time as the pool closer for the winter season. The hot tub will remain open during the winter season.
* Cleaning Company Review
Cleaning company will stay as is.
* 2019 Propose budget review
* Bid Review
* Playground Update/ Next Step
Update: As a board we understand your concern and frustration with this process. It has been frustrating for everyone. Still waiting on the correct ramp to be installed and soft fall to be placed in the playground area. (soft fall is wood chips) Please be patient as we work on getting this all figured out and squared away. Please remember to stay off the playground area until the soft fall is installed. Thank you for your patients as we get this park installed and finished.
* Schedule Pool Closing (this month)
Pool will be closing Friday September 21, 2018
* Turn off Water/Sprinklers (this month)
* Move in/outs
* keycard/waiting on bids
waiting on a bid from Procom Security. Updating and getting new
key cards.
* Sign on door
Updating information
September 12, 2018 @ 7:00 pm
In attendance : Renae, Michael, Ryan, Spencer, Kristina, Sarah, Rich
* Blue Ray player/ Theater Room
Updates : Blue-Ray player in theater room is fixed. Thank you for your patients in fixing this matter.
* Pool Company Review
New pool company we used this year did a great job. Pool will be closing the end of September.
* Turning off Pool Showers
With the weather changing the pool showers will be turned off at the same time as the pool closer for the winter season. The hot tub will remain open during the winter season.
* Cleaning Company Review
Cleaning company will stay as is.
* 2019 Propose budget review
* Bid Review
* Playground Update/ Next Step
Update: As a board we understand your concern and frustration with this process. It has been frustrating for everyone. Still waiting on the correct ramp to be installed and soft fall to be placed in the playground area. (soft fall is wood chips) Please be patient as we work on getting this all figured out and squared away. Please remember to stay off the playground area until the soft fall is installed. Thank you for your patients as we get this park installed and finished.
* Schedule Pool Closing (this month)
Pool will be closing Friday September 21, 2018
* Turn off Water/Sprinklers (this month)
* Move in/outs
* keycard/waiting on bids
waiting on a bid from Procom Security. Updating and getting new
key cards.
* Sign on door
Updating information
Tuesday, September 25, 2018
The Willows of Springville HOA Monthly Meeting
Wednesday, August 8, 2018
In attendance: Allison, Renae, Michael, Ryan, Spencer, Kristina, Rich
Allison
* Playground update
* New board member
Renae
* none
Michael
* Basketball hoop fixed/ pay?
* Bush trimming invoice
* Gather budget items/wish list
Ryan
* Dumpster enclosure
* Bushes
* updates
Spencer
* none
Kristina
* flooding
* wifi in clubhouse
* theater room cleaning
* move in/outs
________________________________________________________________
New Board Member: thank you to those who showed interest in being a member of the HOA board. It was voted and we'd like to welcome new board member Sarah Grate.
Park Update: Thank you for your patients as we worth out the kinks of getting the new playground set up. New playground will be installed August 20-24th. \
Theater room: The board is working on getting this issue fixed. What we thought was a fixed issue was taken care of then discovered it was still not fully resolved. We are working on getting the sound fixed in the theater room.
Thursday, July 26, 2018
The Willows Of Springville Monthly
HOA Meeting.
Wednesday July 11, 2018 @ 7:00 pm
In attendance: Allison, Michael, Ryan, Spencer, Kristina and Rich
Not in attendance : Renae
Allison :
* Playground update: Currently waiting to here from our installer of when the park will be installed.
* Clubhouse follow up: theater room furniture rehab: we are currently looking into either replacing or rehabbing the current couches in the theater room.
* New President - new board member position will be available.
* Clubhouse signs/contact info change - change of contact info with new board members contact information.
* Garbage enclosures - contacting landscape to have these cleaned out.
* Pool Closure procedure training - Allison trained all board members in attendance the proper way to turn off outside showers properly.
Renae:
* Will be calling in talk about pool guests.
Michael:
* Mid- year finance budget review
* Basketball hoop - it was brought to the boards attention that the new basketball hoop looked crooked. Pictures were taken and reviewed. We are getting this matter taken care of.
* Water Damage Claim
Ryan:
* Sprinkler repairs
* Cats - as a board we remind our community to not feed any stray cats. Please contact the HOA board to report anyone doing so.
* Bees - it seems there has been an increase of bees this year. Just a friendly reminder that Bees are part of our natural habitat. We are doing our best as a board to help our community with the increase of Bees.
Spencer:
* Theater room - HOA board is aware of the issues with the TV in the theater room. We have located the issue and the matter is being taken care of.
* Gym door - our community may have noticed that the door in the gym hasn't been working. We are aware and the matter is being fixed.
* Keycard lending
Kristina :
* Keycard system - getting bids for a possible new keycard system or update of current system.
* Move in/ move outs
_________________________________________________________________
There are no voting matters at this time
The Willows HOA Monthly Board Meeting
June 13,2018 @7pm
In attendance:
Allison, Renae, Michael, Ryan, Kristina
Not in attendace : Rich
Allison
* parking complaints on 150 East - be holding regular clean out
Renae
* Basketball Hoop Update - basketball hoop will be removed and reinstalled by the end of June with a new frame.
* Saturday Party - Summer community party Saturday June 16, 2018
Michael:
* Budget
* Late Dues
Ryan
* Bushes
* Hives - hives will be removed by the end of the month
* Playground - Playground installed the end of June
Kristina
* Move in/Move outs
* power cords sticking out - call power company
* keycards - additional keycards found
_________________________________________________________________
There are no voting matters at this time
June 13,2018 @7pm
In attendance:
Allison, Renae, Michael, Ryan, Kristina
Not in attendace : Rich
Allison
* parking complaints on 150 East - be holding regular clean out
Renae
* Basketball Hoop Update - basketball hoop will be removed and reinstalled by the end of June with a new frame.
* Saturday Party - Summer community party Saturday June 16, 2018
Michael:
* Budget
* Late Dues
Ryan
* Bushes
* Hives - hives will be removed by the end of the month
* Playground - Playground installed the end of June
Kristina
* Move in/Move outs
* power cords sticking out - call power company
* keycards - additional keycards found
_________________________________________________________________
There are no voting matters at this time
Sunday, July 8, 2018
The Willows HOA Agenda
May 9, 2018 @ 7pm
Allison:
* Meeting Review -
* CC&R Article IV
* Newsletter Review
* Pool Opening Party
* Unit 789 Water Damage
Michael:
* Late Dues -
* Landscaping Concerns – didn’t mow because of rain; came yesterday. Fallen tree lifting up chain link, invasive weed and trash-- get rid of in retention pond.
* basketball hoop replacement/timing.
Spencer:
* Pool opening and prep
* Gym door and TV
Ryan:
Kristina:
* move in and outs
_________________________________________________________________
Pool will open Friday May 25, 2018.
Basketball hoop will be removed and installed in the next couple weeks. We are replacing the hoop with with a more solid hoop/pole. It will be replaced with one solid piece to prevent future bending or damage to the basketball hoop.
May 9, 2018 @ 7pm
Allison:
* Meeting Review -
* CC&R Article IV
* Newsletter Review
* Pool Opening Party
* Unit 789 Water Damage
Michael:
* Late Dues -
* Landscaping Concerns – didn’t mow because of rain; came yesterday. Fallen tree lifting up chain link, invasive weed and trash-- get rid of in retention pond.
* basketball hoop replacement/timing.
Spencer:
* Pool opening and prep
* Gym door and TV
Ryan:
Kristina:
* move in and outs
_________________________________________________________________
Pool will open Friday May 25, 2018.
Basketball hoop will be removed and installed in the next couple weeks. We are replacing the hoop with with a more solid hoop/pole. It will be replaced with one solid piece to prevent future bending or damage to the basketball hoop.
Sunday, June 10, 2018
The Willows Of Springville HOA meeting
Thursday, April 19,2018
In attendance:
Elizabeth,Renae, Kristina, Ryan, Allison
Not in attendance: Michael, Michael
Elizabeth:
*No items
Renae:
*New board member
-See voting record below
Michael:
*Pool vendor analysis
*Late dues
Kristina:
*Move ins/outs
*dogs off leashes
*dumpster boxes
*dogs barking
Ryan:
*Balcony repair
*Sprinkler update
Allison:
*Reservations and checks
*Pool bids
*Theater furniture Timeline
_________________________________________________________________
As a board we would like to thank Elizabeth Hylton for her time served and spent as our HOA President. Elizabeth and her family will be moving and will be surely missed.
With the move of our President we have voted a new member to the board. We'd like to welcome Spencer Maxfield as that newest member.
Voting record: Spencer Maxfield as a member of The Willows board.
Vote as yes- Kristina, Allison, Renae, Elizabeth, and Ryan. Michael and Rich not in attendance.
Thursday, April 19,2018
In attendance:
Elizabeth,Renae, Kristina, Ryan, Allison
Not in attendance: Michael, Michael
Elizabeth:
*No items
Renae:
*New board member
-See voting record below
Michael:
*Pool vendor analysis
*Late dues
Kristina:
*Move ins/outs
*dogs off leashes
*dumpster boxes
*dogs barking
Ryan:
*Balcony repair
*Sprinkler update
Allison:
*Reservations and checks
*Pool bids
*Theater furniture Timeline
_________________________________________________________________
As a board we would like to thank Elizabeth Hylton for her time served and spent as our HOA President. Elizabeth and her family will be moving and will be surely missed.
With the move of our President we have voted a new member to the board. We'd like to welcome Spencer Maxfield as that newest member.
Voting record: Spencer Maxfield as a member of The Willows board.
Vote as yes- Kristina, Allison, Renae, Elizabeth, and Ryan. Michael and Rich not in attendance.
Wednesday, April 11, 2018
Wednesday, March 28, 2018
The Willows of Springville Monthly HOA Meeting
March 14,2018 @ 7:00 pm
In attendance:
Elizabeth, Renea, Michael, Allison, Ryan, Kristina
Elizabeth:
* Insurance renewal
* Playground install date on track
* Swimming pool contract
* Car issue on 150 east
Renea:
* Basket ball hoop
* Community get together
Michael:
* Budget
* Late Dues
* Pool contract
Allison:
* Ants
* Exercise equipment options
* Spa cover update
Ryan:
* Playground and drainage in common area
* Spring clean
Kristina:
Move in/outs
_________________________________________________________________
Update:
*Playground
At our monthly HOA meeting our grounds crew company MD Property was in attendance to discuss some of our grounds/landscape projects we have planned.
The new playground equipment was to be installed this Spring. We do not have a set date at this time when that will occur. MD Property will first examine and fix some leaks we have in the commons area by the big park. Once that is done and the issue has been addressed HOA board will move forward with our new playground installment. We will update our community as the process moves along.
*Ants
There has been some concern about ants being in the clubhouse Great Room and Theater room. We ask the community to double check the carpet areas after using the clubhouse. We do have a cleaning lady come once a week, but with so many reservations we ask the community to help vacuum thoroughly after their reservation and use of the clubhouse. Also, there have been ant traps set in the Kitchen, Great Room and Theater. Thank you for your help with this matter.
*Gym Equipment
As an HOA board we have heard your concerns and requests for new equipment in the gym area. You will see in the gym that the big multiple weight machine has been removed and a treadmill removed and replaced with a brand new one.
Please be patient with our board as we are working on getting some other new equipment to replace the weight machine. We will keep our community update when those gym items are available.
March 14,2018 @ 7:00 pm
In attendance:
Elizabeth, Renea, Michael, Allison, Ryan, Kristina
Elizabeth:
* Insurance renewal
* Playground install date on track
* Swimming pool contract
* Car issue on 150 east
Renea:
* Basket ball hoop
* Community get together
Michael:
* Budget
* Late Dues
* Pool contract
Allison:
* Ants
* Exercise equipment options
* Spa cover update
Ryan:
* Playground and drainage in common area
* Spring clean
Kristina:
Move in/outs
_________________________________________________________________
Update:
*Playground
At our monthly HOA meeting our grounds crew company MD Property was in attendance to discuss some of our grounds/landscape projects we have planned.
The new playground equipment was to be installed this Spring. We do not have a set date at this time when that will occur. MD Property will first examine and fix some leaks we have in the commons area by the big park. Once that is done and the issue has been addressed HOA board will move forward with our new playground installment. We will update our community as the process moves along.
*Ants
There has been some concern about ants being in the clubhouse Great Room and Theater room. We ask the community to double check the carpet areas after using the clubhouse. We do have a cleaning lady come once a week, but with so many reservations we ask the community to help vacuum thoroughly after their reservation and use of the clubhouse. Also, there have been ant traps set in the Kitchen, Great Room and Theater. Thank you for your help with this matter.
*Gym Equipment
As an HOA board we have heard your concerns and requests for new equipment in the gym area. You will see in the gym that the big multiple weight machine has been removed and a treadmill removed and replaced with a brand new one.
Please be patient with our board as we are working on getting some other new equipment to replace the weight machine. We will keep our community update when those gym items are available.
Friday, January 12, 2018
The Willows of Springville HOA Monthly Meeting
Wednesday, January 10,2018 @ 7:00 p.m
In attendance : Elizabeth, Renae, Michael, Kristina, Allison, Ryan, Rich
Elizabeth:
Renae:
Michael :
Wednesday, January 10,2018 @ 7:00 p.m
In attendance : Elizabeth, Renae, Michael, Kristina, Allison, Ryan, Rich
Elizabeth:
- New cellphone -
- February Meet and Greet -
Renae:
- Roofing Update -
Michael :
- Budget- related items or questions
Kristina
- Move In/Out -
IMPORTANT INFORMATION:
Due to the Valentine's Day holiday we will be holding our February monthly meeting on Wednesday February 21, 2018 @ 7:00 pm.
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