March 2020 MEETING AGENDA & MINUTE
- March 12, 2020Called to Order: 7:09pmAdjourned: 8:58pmIn Attendance: Kristina, Spencer, Cheryl, Janell, Renae, Ryan and RileyCall-In:Absent: RichCommunity Time:Any Questions/Concerns/Comments?
- Riley - Fresh Eyes Perspective
- Accountability with Board Members, subcontractors and accountant
- Door to Door Info.
- to give to people - POBox, contact info options
- To get - renter info and contact for owner
- Googlevoice - personal is free. - Renae will look into this
Assignments Review/Tabled Items:- Kristina - Email Updates and Overhaul Plan - blitz - March 21st @ 10am - all board contact info blitz! - Renae will create info gathering form.
- RV tracking process - Ryan
- Reserve Improvement Project - Ideas
- Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
- Adjusting project priorities and costs
- Grant Writing - funds or goods
- Sponsors or sponsored events- talk to local businesses to generate some $
- “Do it ourselves” days
- $ back credit card for regular expenditures
- Rent out the clubhouse/amenities
- Dumpster Issues & Fixes - board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
- Resolution - leave gate open and as is.
- Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year - this will only save us $100 a month with other companies, push on Bryan to get his bid and make the final decision in April.
New Business:- CC&R Review - Bylaws
- Abandoned Car - Moved to new space - Janell fixed. - Registration blitz on the 21st as well.
- Pod Delivery Time Limit? - Renae will reach out to owner.
- Painting Doors and Shutters - Cheryl will follow up and text for approval and set a date.
- RV lot clean up - Ryan, can we organize a spring clean up? We need to check registration on trailers, get rid of sprouting trees and junk. - blitz on the 21st
- Blog Updates -
- Welcome/FAQs Page: Kristina will update.
- Update POBox #
- What is the “One Time Payment - Buy Now” option on the right hand side of the screen?
- Update Transfer fee to $498 (monthly dues x3)
- Rules & Regulation Link Broken
- RV Parking:Please fill out the registration form (located in the attached documents to your right) ??? Where is this form?
- Fix Recycling Bins statement
- Update 2020 yearly financials and budget
- Update phone # for Questions & Concerns section (Renae’s #)
- Hot Tub Final Decision - leading toward turning it off in the winter and send notice along with pool closing info. Official vote on this in August
- Recycling Clarification - follow up on Facebook Renae
- Contact Information Update Plan - Kristina -
- Hot Tub Leak - fixed
- Broken Utility Boxes - Janell calling centurylink and ryan will make temporary fix
- Move Ins/Outs - Fernandez moved out this week - Cheryl sent info to Kristina.
- Pool Tiles and Pool Opening Prep. -
- Resolution: reattach and seal for about $2500
- Vote was anonymous by the board
- Bruce & Peak - Schedule walk-around and invite Renae. Ryan will send Peak info to us.
- Project Management Presentation - Ryan
- Airtable
- COVID-19:
- General email - please stay advised, Springville City reference. Please when using gym equipment wipe down before and after use.
