March 2020 MEETING AGENDA & MINUTE

• March 12, 2020
  Called to Order: 7:09pm
  Adjourned: 8:58pm
  
  
  In Attendance: Kristina, Spencer, Cheryl, Janell, Renae, Ryan and Riley
  Call-In: 
  Absent: Rich
  Community Time:
  Any Questions/Concerns/Comments?
  • Riley - Fresh Eyes Perspective
  • Accountability with Board Members, subcontractors and accountant
  • Door to Door Info. 
  • to give to people - POBox, contact info options
  • To get - renter info and contact for owner
  • Googlevoice - personal is free. - Renae will look into this
  
  
  Assignments Review/Tabled Items:
  • Kristina - Email Updates and Overhaul Plan - blitz - March 21st @ 10am - all board contact info blitz! - Renae will create info gathering form.
  • RV tracking process - Ryan
  • Reserve Improvement Project - Ideas
  • Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
  • Adjusting project priorities and costs
  • Grant Writing - funds or goods
  • Sponsors or sponsored events- talk to local businesses to generate some $
  • “Do it ourselves” days
  • $ back credit card for regular expenditures
  • Rent out the clubhouse/amenities
  • Dumpster Issues & Fixes - board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
  • Resolution - leave gate open and as is.
  • Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year - this will only save us $100 a month with other companies, push on Bryan to get his bid and make the final decision in April.
  New Business:
  
  
  • CC&R Review - Bylaws
  • • Abandoned Car - Moved to new space - Janell fixed. - Registration blitz on the 21st as well.
    • Pod Delivery Time Limit? - Renae will reach out to owner.
    • Painting Doors and Shutters - Cheryl will follow up and text for approval and set a date.
    • RV lot clean up - Ryan, can we organize a spring clean up? We need to check registration on trailers, get rid of sprouting trees and junk. - blitz on the 21st
    • Blog Updates - 
    • Welcome/FAQs Page: Kristina will update.
    • Update POBox #
    • What is the “One Time Payment - Buy Now” option on the right hand side of the screen?
    • Update Transfer fee to $498 (monthly dues x3)
    • Rules & Regulation Link Broken
    • RV Parking:Please fill out the registration form (located in the attached documents to your right) ??? Where is this form?
    • Fix Recycling Bins statement
    • Update 2020 yearly financials and budget
    • Update phone # for Questions & Concerns section (Renae’s #)
    • Hot Tub Final Decision - leading toward turning it off in the winter and send notice along with pool closing info. Official vote on this in August
    • Recycling Clarification - follow up on Facebook Renae
    • Contact Information Update Plan - Kristina - 
    • Hot Tub Leak - fixed
    • Broken Utility Boxes - Janell calling centurylink and ryan will make temporary fix
    • Move Ins/Outs - Fernandez moved out this week - Cheryl sent info to Kristina.
    • Pool Tiles and Pool Opening Prep. - 
    • Resolution: reattach and seal for about $2500
    • Vote was anonymous by the board
    • Bruce & Peak - Schedule walk-around and invite Renae. Ryan will send Peak info to us.
    • Project Management Presentation - Ryan
    • Airtable
    • COVID-19: 
    • General email - please stay advised, Springville City reference. Please when using gym equipment wipe down before and after use.
    
    
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