February 2014 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, February 12, 2014 - Clubhouse at 7pm

Present: Rich, Allison, Amber, Emily, Jim, Jenelle, and Michael (all)

Rich:

• CC&R Read - Postponed to next meeting due to attendance of community members
• Unit #003 - cat issues
• Tree Removal - A few concerned residents attended the meeting to discuss backyard tree removal announced in the recent HOA newsletter. We discussed the reasons for our decision to have residents remove their backyard trees by May 31st as well as welcomed suggestions from the residents. A local horticulturist, Nancy, was present to tell us the harm, or lack of, that the trees could cause. It was decided that a Design Review Committee (DRC) will be appointed which will handle the backyard trees as well as other community issues on a case by case basis. See Voting Record below.

 Allison

• Asphalt Update - further discussion as per January Minutes - After reviewing the 2013 budget, it was determined that we have the money to pay for the full seal-coat and re-striping. A date will be discussed at the next meeting. See Voting Record below.

Amber

• Monthly Financial Report - 8 units behind on monthly dues; 7 units caught up from last month
• 2013 Financial Report - reviewed and discussed
• Closing the Bonneville Credit Union Account - Amber will print off meeting minutes and close the account
• Change in Positions - Amber spoke to Michael, our current non-compensated board member, prior to the meeting about trading their positions on the board. He agreed to the change. See Voting Record below.

 Jim

• Snow Removal Monthly Info - Went over services provided by Peak Landscaping since last meeting.
• $25.00 in repairs - Jim was paid for repairs performed around community and clubhouse.

Emily 

• New Owners/Renters? - Discussed whether or not new residents have moved into the community.

Jenelle

• Theater Room Cupboard - Jim will fix hinges on the cupboard doors.
• Hot Tub Heater - Trevor, our pool repairman, informed us our heater needs to be replaced. A new heater will cost about $3000. Discussed replacing the switch that is bad for $300. Then we will replace the heater when it goes out. See Voting Record below.

Michael

• Cat Issues - Discussed above - See Unit #003

Voting Record

Proposed: Send an email to the community seeking interest for members to be appointed to the DRC. We are asking for a one year commitment and a paragraph stating reasons why they would like to be on the committee.
For: Allison, Amber, Emily, Jim, Jenelle, and Michael
Opposed: Rich
-MOTION PASSED-

Proposed: Close account with Bonneville Credit Union.
For: Rich, Allison, Amber, Emily, Jim, and Michael
Opposed: None
Abstained: Jenelle
-MOTION PASSED-

Proposed: Amber and Michael will trade positions on the board. Michael will take over as treasurer and Amber will remain on the board as the non-compensated, voting-only member.
For: Rich, Allison, Amber, Emily, Jim, and Michael
Opposed: None
Abstained: Jenelle
-MOTION PASSED-

Proposed: Have Trevor replace broken part on hot tub heater for approximately $300 with one-year warranty. 
For: Rich, Allison, Amber, Emily, Jim, Jenelle, and Michael
Opposed: None
-MOTION PASSED-

Proposed: Have Bonneville Asphalt do a full seal-coat throughout community as well as re-striping.
For: Rich, Allison, Amber, Jim, and Michael
Opposed: None
Abstained: Jenelle and Emily
-MOTION PASSED-