Home Owners Association Board Meeting
Wednesday, May 13, 2015 - 7pm at Clubhouse
Present: Rich, Allison, Emily, Jenelle, and Joel
Not Present: Michael and Jim
Rich
- Emily Transition - See below under Emily.
- Non-compensated Member - With the resignation of the secretary, Joel has moved up to fill the position. We are now in need of a non-compensated, voting only board member. Allison sent out a community email a couple months ago seeking interest, but received no response. She has spoken to a few residents who have voiced their interest, so she will reach out to them.
- Vote and Proceed on Priority Projects - We had previously voted on doing mulch around the community this year. It will be completed when weather allows and when Peak Landscaping is able to do it. The next project will be fixing the carports, which we had also previously voted on. Artistic Metal out of Logan will be doing the repairs. The bid we received for the entire complex was for $26,200. Rich negotiated with them and we will do half the complex this year and half next year. We are hoping to schedule it for July or August. Another project we are planning on getting done will be the re-painting of the front bay windows of all the units this fall. Allison has received bids and we will discuss and vote as it gets closer.
- Unit 41 - Rich spoke with this resident about getting caught up on monthly dues. They worked out a payment plan.
- West Field Development - We discussed the new development going in next to the subdivision and if it will affect home values.
- Trash can at big park - Briefly discussed this item, but will discuss further in the future.
- Community Facebook Page - A resident suggested to Allison that we get a community Facebook Page. We will discuss it further at the next meeting.
- Revision to Minutes - A resident also mentioned the meeting minutes do not include enough detail. We will attempt to include more detail, but also advise residents to contact us with any further questions or attend the meeting if their schedules allow.
- Late Dues sent by Email - 13 units currently behind on monthly fees; 2 units have liens on their homes; 5 units caught up from last month.
- Landscaping Update sent by Email - Interesting weather, but after a few sprinkler repairs, it appears to be going well. Peak has stayed in contact with Jim and will be spraying the weeds as soon as the weather settles down.
- Moving/Joel taking over - Emily and her family have moved, so she will no longer be serving as secretary. Our non-compensated member, Joel, will be taking over this position. We discussed the responsibilities and duties he will perform. He will be in charge of clubhouse key cards, posting the meeting minutes on the blog, updating resident contact information, as well as being in charge of scheduling pest control and clubhouse carpet cleaning.
- Pool Opening - After one inspection, we will need to have a couple things fixed before opening the pool. Tentatively, we will open the pool this coming Saturday, May 16, if we pass the next inspection. We will notify the community when it opens.
- Stanley Steemer - price for tile and upholstery - Emily had previously gotten a price quote from a representative at Stanley Steemer to clean the tile as well as the furniture upholstery. Jenelle would like to have these things done in the clubhouse. We decided not to spend $500 to get the tile cleaned and pay Damian, who cleans the clubhouse, to do it with Rich's steamer. As for the upholstery, we all voted to have it done after Rich gets a bid from another company. See Voting Record below.
- Changing Tables - Jenelle suggested we get changing tables in the bathrooms. We decided we do not currently have the money in the budget for them right now, but will consider them in the future.
- None
Voting Record
Proposed: Have furniture upholstery in the clubhouse cleaned as soon as possible.
For: Rich, Allison, Emily, Jenelle, and Joel
Abstained: Michael and Jim
-MOTION PASSED-
