November 2012 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, November 14, 2012 – Clubhouse at 7p

Present: Rich, Allison, Amber, Erin, Mike, Michael, Emily (all)

* Past business/follow-up from Annual October meeting

* Rich:
- 2013 Budget: reviewed and re-evaluated the proposed budget for the upcoming year
- Resident request for community Facebook page
- Addressing watering concerns: discussed several ideas for conserving water in the community, specifically outside water usage, such as capping sprinklers in areas that do not need water, turning sprinklers on less often, etc.

* Allison:
- Blog: discussed updating community blog for transparency - task taken on by Emily
- Cat complaints: decision is to perform weekly, safe cat repellant treatments beginning in spring for affected areas

* Amber:
- Montly Budget: Currently 4 outstanding units with a total of $1018.70 in unpaid or late dues
- Fiscal Report: Community expenditures have outweighed money brought in despite minimal projects this year; Springville city rates have increased substantially resulting in vote to increase monthly dues

* Mike:
- Landscaping: Devin with D&T Landscaping present at meeting to discuss current and future landscaping duties and expectations; will work with Mike in spring to create a watering plan
- Snow Removal: snow to be cleared by 7 am before majority of residents leave for work/school; again before 5 pm if needed
- Leaf clean-up: leaves still falling from trees - will clean up leaves before Thanksgiving

* Emily:
- List of Homeowners: No information on renters of 15 units
- Blog

* Erin:
- Exercise equipment repairs: no more repairs in 2012 (no money in budget); will discuss further repairs in 2013
- Hot tub: Cover was left off hot tub before the big snow fall creating a loss of heat; residents responsible contacted

* Michael:
- Barking dogs on 200 East: Dog owner present at meeting. We were informed 2 of the dogs are service dogs. He will provide paperwork before further action is taken by the board
- "No Solicitation" signs - suggestion to put a sign up on front of subdivision; determined signs are fairly ineffective and opted not to install a community sign

Voting Record:

The following details votes held during the HOA Board meeting on Wednesday, November 14, 2012:

Proprosed: To offer a discount to residents who would like to pay monthy fees for the full year upfront; discount 5%/$60.
For: Rich, Allison, Mike, Amber, Erin, Emily, Michael (7)
Opposed: None Motion passed

Proprosed: Raise monthly dues for 2013 to $134.00 as previously voted on to cover increased city rates and deficit versus keeping dues the same at $122.00
For: Allison, Mike, Amber, Erin, Emily, Michael (6)
Opposed: Rich (1) Motion passed