June 2014 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, June 11, 2014 - 7pm at Clubhouse

Present: Allison, Michael, Jim, Emily, and Amber
Not Present: Rich and Jenelle

Rich (Not in Attendance)

• None

Allison

• Unit 35 - Owners of this unit were supposed to submit a proposal for approval in regards to a pergola already constructed during this meeting in an effort to have them follow proper procedure. These owners did not attend the meeting.
• Basketball Court - The basketball hoop is currently broken. It will not adjust up and down. It is stuck in the lowest position. Jim will look into it and fix it when he returns from vacation.
• Overview of Reserve Analysis Meeting - Allison met with Dale from Complex Solutions who is performing the Reserve Analysis for the community. He was supposed to provide a rough draft before this meeting, but did not. Allison discussed some of the questions Dale asked and gave us an idea of what to expect with the analysis. The actual analysis will be complete and given to the board in July.

Michael

• May Financials - 5 units behind on monthly dues; 1 unit caught up from previous months
• Unit 23 Lien - Homeowners caught up on late payments. Lien will be removed as soon as possible.

Jim

• General Landscaping Update - A couple sprinkler valves have been replaced. He will have the landscapers check the sprinklers on 200 East by dumpster to see if they are watering the road.

Emily

• New owners/renters? - We discussed any new residents in the community.
• Warning for parents of young swimmer - Allison will send a warning to parents of a young boy who came to the swimming pool alone without an adult.
• Emergency Switch Issue - Apparently, the emergency shut-off button by the hot tub was stopping the pool pump and spa pump instead of the spa pump and jet pump. The Health Department required us to get it fixed before running the jets in the hot tub. Emily had an electrician fix this issue on Monday. 

Jenelle (Not in Attendance)

•  Hot Tub Filter and Jets - The pool maintenance company replaced the sand in the filter this week and will look into what needs to be done so the jets work consistently.

Amber

• Bush - Amber asked permission of the board to remove and replace the dead bush in front of her unit. The board unanimously gave her permission. 

Voting Record

Proposed (via email): Hire Damian (manager of a janitorial department at BYU) to clean the clubhouse for a cheaper rate than previous company.
For: Rich, Jenelle, Emily, and Jim
Against: Michael and Allison
Abstained: Amber
-MOTION PASSED-