August 2014 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, August 13, 2014 - 7pm at Clubhouse

Present: Rich, Allison, Michael, Emily, Jim, Jenelle, and Amber (all)

Rich

• Budget - See below (under Michael)

Allison

• Phone - Several months ago, the HOA phone was switched to Zact mobile. Apparently, this company went out of business and our phone was turned off without notification. Allison switched the phone to a new company, Ting, which will be $12 a month.
• Cat Traps - Springville Animal Control came and picked up the cat traps we've had in the neighborhood and returned our deposit. 
• Pool Gate Locks? - As a board, we had voted to have the locks on the pool gates fixed by Mountain West Security. Jenelle has contacted them several times since then and they say they are not yet available to come out. She will continue to call them.
• Asphalt repair/carports - We had budgeted to have the asphalt in the community re-sealed this year. Rich will contact Bonneville and see when they can come out to perform the work. Then we will notify the community. See Voting Record below. Carports will be in the budget for next year.

Michael

• Proposed 2015 Budget - The majority of this meeting was spent discussing the proposed budget for 2015 as well as the Reserve Analysis received from Complex Solutions, dues increases, and ideas to save or earn money. This will be further discussed at the September monthly meeting in preparation for the annual meeting in October.
• Water Shut-off time - The sprinklers will be turned of during the first of October.

Jim

• General Landscape Update - No repairs performed this month. Jim has been working with Peak to ensure work is done correctly in the community.

Emily

• New owners/renters - We discussed any new residents in the community.
• Pest Control - Emily will contact Sage and get treatment scheduled for September. See Voting Record below.
• Magnets and Resident Info - We currently do not have the contact info for several residents in the community. We had previously discussed purchasing magnets with the HOA contact info on them and delivering them to the community. We decided to get a home owner list from our accountant and then update the resident information that way.

Jenelle

• Theater Room Updates - A Blu-ray player and new Dish receiver have been installed and the sub-woofer re-wired. Jenelle will update the instructions on how to operate the entertainment equipment.
• Clubhouse Cleaning Review - Damian, our clubhouse cleaner, has provided a schedule that he has been following to clean the clubhouse.
• Pool Closure/Painting Day (Sept. 13) - We will watch the weather, but are planning on closing the pool on Friday, Sept. 12 or Saturday, Sept. 13. As a board, we will meet and put away chairs and prepare the pool for closure that day. Jenelle also proposed we touch-up the paint on the baseboards in the clubhouse. It was decided against.
• Spring - Power-wash outside of clubhouse - Jenelle will have Damian spray the outside of the clubhouse and pool deck in the spring with the HOA power-washer.

Amber

• No Business

Voting Record

Proposed: Have Bonneville come lay a sealant/top-coat over the asphalt in the community in the next couple months for between $8000-$11000.
For: Rich, Allison, Michael, Emily, Jim, Jenelle, Amber (all)
Against: None
-MOTION PASSED-

Proposed: Have Sage Pest Control come treat the community in September.
For: Rich, Allison, Emily, Jenelle
Against: Michael
Abstained: Amber and Jim
-MOTION PASSED-