November 2014 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, November 12, 2014 - 7pm at Clubhouse

Present: Rich, Allison, Jim, Michael, Jenelle, and Amber
Not Present: Emily

Rich

• RV Parking Guidelines - In an attempt to keep our RV parking lot in order and to avoid having it full of non-resident vehicles, we discussed setting guidelines in order for residents to park in this area. Some guidelines discussed were that vehicles must be registered with the state and pay a $10 a month fee to store in parking lot with $1 more per month depending on length. Issue tabled until next month.
• Outside Property Storage - Discussed reminding the community to store personal items out of sight (backyard or inside) instead of in front of homes. This does not apply to items being used on a daily basis. Anything rarely used or just being stored in front need to be placed elsewhere. 
• General Parking Guidelines - We also need to remind community that trailers and any recreational vehicles need to be parked in the provided RV lot at the far north of the subdivision and not in parking spaces.
• New Resident Checklist/ blogspot FAQS - We will include a check-off list with the key card agreement with reminders such as: Please do not use salt on winter ice, but snow/ice melt only, Recommendation that you do not store anything in your crawl space due to flooding potential, etc. Residents will need to read and initial items and then we can also give them a copy of this checklist for future reference.

Allison

• Google Drive Use - Tabled until next meeting
• Follow Up Survey - Tabled until next meeting

Michael

• Budget and Late Dues - We are scheduled to break even with this year's budget after unexpected expenses. $2500 is owed to HOA in late/unpaid monthly dues.

Jim

• Pond Pump Status - After looking at the retention pond pumps, Jim and Peak Landscaping discovered one of the two pumps is broken and the other does not work at all and needs to be replaced. This is the reason it has risen higher this year than any other year. To replace one pump would cost roughly $5000. Jim found a way to fix the broken pump for $500 and see how the winter goes. He will also have Peak clean out the pump and replace the cover so debris cannot get in. See Voting Record below.
• Snow Removal Potential Issues - We did not come up with any issues for this upcoming snow season.

Emily (Not in Attendance)

• No business

Jenelle

• Pool Cover and Pump - Jenelle was informed by our pool maintenance company that we should have a pump to remove water from the top of the pool cover. We requested more information before making a decision. Allison will also call a pool maintenance company she knows and ask his opinion.
• Recent Cleaning Fine - A unit that recently reserved the clubhouse left tape all over the walls of the clubhouse. We will be issuing a $25 fine for the half hour it took our cleaning guy to pull off all of the tape. Allison will contact unit in question.
• Help Over Christmas - Jenelle will be out of town for Christmas. Emily will handle reservations with help from Allison.

Amber

• Bushes in Front of Home - The bushes planted in front of her unit have died. New owners will replace them in the spring with bushes approved by the board.
• New Board Member - Since Amber has sold her unit and will be moving, the non-compensated voting only position has become available. Allison will send a community email seeking interest in this position.

Voting Record

Proposed: Have Peak Landscaping fix retention pond pump for $500 and get a new cover.
For: Rich, Allison, Jim, Michael, Jenelle, Amber
Abstained: Emily
Against: None
-MOTION PASSED-