March 2015 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, March 11, 2015 - 7pm at Clubhouse

Present: Rich, Allison, Michael, Jim, Emily, Jenelle, and Joel (all)

Rich

• Gym Feedback - Discussed repairs in the exercise room. We will get a new pin for the weight machine. Stereo is old, but will be discussed in the future.
• Dumpster Damage - Discussed updates on the dumpster enclosure. Police report was filed by a resident on the night of the incident. We have been contacted by the car's owner's mother and are working with her. Peak Landscaping is fixing the enclosure and has installed new posts. They will finish the project on Friday or Saturday.
• Basketball Hoop - The community basketball hoop is broken. We discussed replacing it in the future depending on the budget.

Allison

• Park Vandalism - A hole has been burned in the tube slide on the large playground. It shouldn't cause any issues or injuries to children. We will discuss it further in the future. A new playground is not planned in the budget for this year.
• Cat Traps - Last year, Springville Animal Control set out cat traps during the summer months and caught 40+ cats. It decreased the cat issues in the community. We will wait for feedback from residents before setting the traps out again.

Michael

• Late Dues - 16 units currently behind on monthly dues; 2 units currently have liens on their homes; 2 units are a nearing the $300 mark for liens.
• 2015 Project Schedule
• Landscaping:
• Mulch - Suppliers will not have prices for mulch for a few more weeks. We will discuss further at April meeting.
• Bushes - We need to get a count of what bushes in the community need to be replaced and find bushes to replace them with. We hope to start replacing them in May. We also plan on having Peak pull out the dead bushes on the outside of the pool fence. 
• Trees - Discussed which trees need attention this year. Jim will have Peak replace the tree in front of the clubhouse in the next couple months. They will also remove the berry tree in front of unit 57 this weekend when they come to finish the dumpster enclosure. 

• Clubhouse
• Hot Tub Resurfacing - Jenelle received a bid from a subcontractor of Liquid Assets for approximately $2500. She will have them start as soon as possible so we can open the hot tub.
• Hot Tub Heater - We had previously voted to get a new heater for $3000. Trevor with Liquid Assets will order the heater so it can be installed as soon as the resurfacing is complete.
• Security System - We had also previously voted to do some upgrades on the security cameras at the clubhouse. Mountain West Security already quoted us around $850 for the needed changes. We decided to have this done as soon as possible. Jenelle will contact them.

•  Units
• Front bay window siding repairs/painting - Allison will call around for bids to paint and repair the front bay windows of all the units. Depending on the painters schedule, we hope to have this done during the summer months.

• Community
• Carports - Rich has been in contact with a company who will repair and paint the carports. The whole project will be roughly $25,000. We've discussed doing them in phases over the next few years. Rich will contact the company and see if that will change the price. The project will begin in the summer - depending on the company's availability.
• Metal Fence around the Swimming Pool - Rich will also ask this company about painting the fence around the pool which is worn and rusting. He will get a bid and have them do it at the same time as the carports.
• Picnic Tables - The couple picnic tables in the public areas need to be replaced. Allison suggested looking into just replacing the wood on the tables. She also looked at Costco at new tables. We will keep looking at options and have them replaced for the warm weather season. Along these lines, we will also look at new benches for the playgrounds.

Jim

• General Landscaping Updates - Peak will begin landscaping duties at the first of April.

Emily

• New Move-Ins? - Discussed any new residents to the community.
• Carpet Cleaning - Emily will schedule the clubhouse carpet cleaning for April.
• Pest Control - Discussed whether or not to spend money on pest control this year. See Voting Record below. Emily will also schedule this for April.

Jenelle 

• Hot tub updates - Regarding resurfacing and new heater. See above under Michael.

Joel

• No Business

Voting Record

Proposed: Have Sage Pest Control come and spray the community again this spring.
For: Rich, Allison, Jim, Emily, Jenelle, and Joel
Opposed: Michael
-MOTION PASSED-