The Willows of
Springville
Home Owners
Association Board Meeting
Wednesday, November 11,
2015 - 7pm at Clubhouse
Present: Elizabeth,
Rich, Michael, Jim, Joel, Meagan and Kristina
Not Present: NA
Elizabeth
- Community wide internet- discussed available options and details from most recent proposal received estimate of $10,000 installation with $20 a month increase in HOA dues. The board will continue to look at options.
- Ideas for community involvement- Christmas party or a community get together in the Spring
- Notices around the community (ex. children left unattended, parents will assume that any injury incurred will not be at the fault of the HOA)
- Removal of Branches/tree behind unit 141. Jim working with Seven Trees to obtain bids.
- Wooden park Broken plastic- Jim fixed it
- Speeding in the neighborhood- discussed options to help.
Rich
- Review 2015 Annual meeting owner comments and concerns.
- RV parking. Fence has been repaired
- Voting on RV Storage Parking Fees. Voting results listed below.
- Incident report from. A new form will be made available online and throughout community as a way to report any incidents. This form can be found here on this Blogspot in the public documents section.
- Vehicles parked in front of the clubhouse-Parking allowed as long as registration is kept current.
- Newsletter Items. November newsletter to be posted and sent out.
Michael
- Budget and Dues
- “Use at your own Risk”-See above discussed placing notices in public use areas.
- Review complex for potential liability risks. Board will pursue options to meet with an attorney to discuss liability risks and options to protect against.
- Dues for exiting board members and new compensated board members.
Jim
- Update
- Unit 141 trees- Jim meeting with Seven Trees to discuss tree and branch removal options for tree behind unit 141 as well as row of trees along the back fence line. Motion will be voted on throughout the month as soon as proposals are received.
Meagan
- Cleaning Services-This will be the last month that Silver cleaning Inc. will be used. Meagan has obtained bids from 2 additional cleaning companies. It was also proposed that cleaning be changed from weekly to once every 2 weeks. Voting on this motion and cleaning company will be postponed until after proposals have been received.
- Lockbox- discussed need for lockbox or secure storage location to keep deposit checks safe.
- Tables and chairs- Discussed condition of the tables and chairs that are being used by members. Proposed fee of $10 to be charged for their use
- Clubhouse mop to be replaced
- Furnace tune up- Meagan will be getting bids from HVAC companies and it will be decided which companies to use after proposals received.
- Timer on Spa- repaired
Joel
- New move ins/move outs
Kristina
- None
Voting Record
Proposed: Fees to be charged to those using the RV
parking storage.
$20 Fee for new key
and/or for replacement key.
For: Rich, Michael, Joel, Meagan,
Elizabeth, Jim and Kristina
Against: none
Abstained: none
Motion Passed
Proposed: Monthly or annual dues for use of Storage.
For: Michael
Against: Rich, Joel, Meagan, Jim,
Kristina and Elizabeth
Abstained: none
Motion Denied
Proposed: $10 fee to be charged for use of additional
tables and chairs kept in the clubhouse.
For: None
Against: Rich, Joel, Michael, Jim,
Kristina, Elizabeth and Meagan
Abstained: none
Motion Denied, However it was decided to include the cleaning of the chairs and tables as one of the items on the cleaning check off list.
