July 2015 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, July 8, 2015 - 7pm at Clubhouse

Present: Allison, Rich, Jim, Jenelle, Joel and Toshi
Not Present: Michael

Rich

·         Priority project: Carport repair to begin as soon as possible. The board has previously voted on this project. Rich negotiated with them and we will do half the complex this year and half next year. It is the hope of the board to schedule the project for July or August. Artistic Metal out of Logan will be doing the repairs. The bid we received for the entire complex was for $26,200 but it is expected that with splitting the project there will be a larger total. 

·         Painting the bay windows. The board has received bids and the project has been voted on the project is expected to begin after the first half of the carports are completed.

·         Replace the benches and picnic tables around playground and picnic areas. Rich has researched pricing and the board voted on having them replaced. See vote results below.

Allison

·           Dumpster Issues and Complaints – Discussed the build-up of trash within the garbage enclosures and around the complex. No new complaints.

·         Bush replacement for entire complex and individual units. Right now with higher priority projects being scheduled the bushes will have to wait. The board will accommodate individuals concerns as needed.

·         A unit owner volunteered to move his own weight equipment into the clubhouse and allow all to use it. The board discussed the idea and came to conclusion that it would not be a good idea to borrow equipment without being able to control all that could happen. The board also discussed the idea of getting new equipment for the fitness room.

·         Went over a few of the new move outs and move-ins.

Michael (Not in Attendance)

·         None

Jim

·         Landscaping Update - Mulch now complete.

·         General Landscaping updates.

Jenelle

·         Moving/Toshi will be taking over her duties as clubhouse manager and is currently in the process of learning clubhouse needs.

·         Minor repairs needed in and around clubhouse. Hot tub jets, Weight room TV and sound system.

·         New cleaner for clubhouse. The board discussed trying to find an experienced/professional cleaner that is a current resident as well as other cleaners that had been interviewed previously. Some training will be required in the use of the commercial grade cleaner that was previously purchased.

Joel

·         Key Card replacement and issue. As well as the need to update both the rules for clubhouse use form and the form filled out to issue cards.

Toshi

·         Basketball hoop repair options.

·         Had suggestions about updating systems used to organize and update contact as well as how to provide current contact information to residents. Toshi will provide proposals in our next  meeting.

Voting Record

Proposed: Replace the benches and picnic tables around playground and picnic areas.
For: Allison, Jenelle, Rich, Joel, Toshi, Jim
Abstained: Michael
-MOTION PASSED-