The Willows of
Springville
Home Owners
Association Board Meeting
Wednesday, April 13,
2016 - 7pm at Clubhouse
Present: Elizabeth,
Michael, Joel, Meagan, Kristina
Not Present: Rich, Jim
Elizabeth
·
Garbage Door-
South 200 E, Garbage door repair for all fence enclosures around dumpsters.
Peak Landscaping to be contacted to review pricing options for fence repair.
·
Violation/Fee for
those units with items left out front. Continued discussion about fines for
those who are leaving items in front of their units. The board has received
several complaints. Unit owners to be contacted and issued warnings.
·
Unit
complaints and concerns
o Broken fence
o Items in front of units
o Garbage behind fences
§ Peak landscaping to clean up
o uniform paitning of all bay windows in front of
units
o Missing shutters
§ An ongoing discussion is being held among the
board about options to repair and replace shutters. Motion to be voted on.
·
In an effort to update
contact information for current owners and renters of all residents the
following steps will be taken. Email to be sent requesting updated info from
all, follow up emails to each week as we approach May 13, 2016. On May 13th all
issued keycards will be turned off. At this point residents who have updated
their information will have keycards reactivated those who haven't will need to
contact HOA and update contact information to have clubhouse access reinstated.
This process was previously voted on and passed by majority vote among board
members.
Rich
(NOT PRESENT)
·
Insurance renewal:
increases $250 a month/$3000 a year because of claim from unit 77. If no claims
this year, we will get a portion of claims discount back which will decrease
the premium next year.
·
Bay window painting and
carport update: Rob has been great to work with. Carports starting at the end
of next week.
·
Broken light fixture in
theatre room- total price for repair will be $75
·
Garbage coming before
7am complaint- Rich has contacted Republic Services and they will adjust
schedule to arrive just after 7 every week.
·
Shutter repair- To be
discussed in upcoming board meeting and motions will be voted upon.
Michael
·
Month and year end
budget-
o
If budget holds as is
we’re on pace to place $30k in savings. Proposal presented to allocate 6 blocks
of $5k (total $30k) into 6 new CDs. We currently have 12-12 month CDs. 6 new
CDs will stretch the laddering out to an 18-month cycle and qualify for higher
interest rates.
·
Unit 41 – past due
update
Jim
(NOT PRESENT)
·
Peak Landscaping has
started for the season
·
Aeration has been
completed. Brian will advise when the first weed and feed will be applied.
Meagan
·
Proposed to increase the
frequency of clubhouse cleaning to weekly visits. Cost per visit would be $60
total per month would be $240 which is $40 more than current arrangement of bi-
weekly visits.
·
Spa pump replacement
o
Discussion about the
frequency that the pumps and pool heaters have needed to be repaired and
replaced. Michael to review the budget and further action will be proposed
based on necessary changes.
·
Spa reminder to
residents. To be included in upcoming email.
Joel
·
Carpet cleaning of the
clubhouse- Proposed to clean beginning of May as well as clean clubhouse couch
upholstery in waves, beginning with large sofas in common area. Also proposed
by board to seek out additional bids in an effort to ensure that Stanley
Steamers is the best service to use.
·
Pest control
treatment- Proposed to switch to AB pest control after recent bids have been
received. The treatment to be scheduled for the first week of May. Residents
will be given notice to leave back fences open. Backyard treatment is included
in the bid. An opportunity to have individual units treated on the inside will
be made available. Individual unit owners will need to contact AB pest control
to arrange the schedule to match the scheduled treatment day as well as the
payment. Quoted cost for each unit is $20 per home.
·
Move in/move outs
Kristina
·
None
Voting Record
Proposed: Necessary steps to update resident contact
information. Unit owner and renters will be required to send updated contact
information to HOA board prior to May 13, 2016 to avoid keycard interruption.
For: Michael, Joel, Elizabeth,
Kristina, Meagan
Against: None
Abstained: Rich, Jim
Proposed: Budget steps to be taken to increase budget
reserves. See Discussion points under Michael’s name.
For: Michael, Joel, Elizabeth, Kristina,
Meagan
Against: None
Abstained: Rich, Jim
Proposed: Carpet cleaning of clubhouse and clubhouse
furniture. With stipulation that additional bids be received for price and
value comparison.
For: Michael, Joel, Elizabeth,
Kristina, Meagan
Against: None
Abstained: Rich, Jim
Proposed: AB pest control services to be used for May
pest control treatment.
For: Michael, Joel, Elizabeth,
Kristina, Meagan
Against: None
Abstained: Rich, Jim
To be discussed and
voted upon in upcoming meeting: Shutter replacement and repair, Fence and
garbage enclosure area repair, Insurance bids for HOA insurance policy
currently held by State Farm, Continued use of current pool and spa treatment
company, Continued use of current landscaping company.
