November 2020 MEETING AGENDA & MINUTES

November 12, 2020

In Attendance:  Renae, Janell, Kristina, Cheryl, Spencer, Morgan, Rich

Zoom/Call-In: NA

Absent: NA

Community Time:

• WELCOME Morgan Honeyman as a new member of The Willows HOA Board.

Assignments Review/Tabled Items:

• Dumpster Clean: November = Renae, December = Spencer

• Headboard needs to be repositioned until dump run

• Shutter purchase

• Pool Tiles and Handrail Fix - This has been resolved.

New Business:

• Move Ins/Outs: 

• Fall Landscaping - leaf concern

• Contract ended October 31st

• Trying to manage the retainment pond by cleaning it up now so in spring it doesn’t look overgrown

• Attention to the creek - Spring cleanup

• 40-60 hours of leaves needed - $40 an hour - Rich approved 25 hours

• Snow Removal

• At what depth do we want them to come out?

• 1 to 1 ½ or 2?

• Avg to clear sidewalks is $550

• 2 inches for now

• When do we want them to come out?

• 1st on his route

• Ice melt

• $15 for 50 lb bag of ice melt to help avoid paying when it’s a light snow

• 2021 Landscaping Contract

• Same price except recommends in March, an extra fertilization for weeds and crabgrass (would make it 3 total, roughly $600 an application)

• Unanimous agreement to continue with Peak

• Rain gutters with Leaves 

• Long term maybe look into gutter screens

• Gutter cleaning bids

• Get an evaluation first to determine need and potential problem areas

• Dumpster Sign-Rich

• Sign had fallen down

• Someone took it down

• Kristina is putting sign back up.

• Update contact handout idea?

• Move in welcome packet

• When?

• Riley gets something from Title company. Typically has the name address

• Include

• Payment info (the PO Box & dues amount)

• Contact information

• Who to contact for clubhouse keycards

• Include the keycard agreement form

• *Renae and Kristina to create a draft for December meeting

• Bikes need a final warning note posted with picture and date of removal

• Schedule of clubhouse improvements

• Lights on Christmas tree

• Email/newsletter to announce due increase - Renae

• Junk behind fences & in dumpster areas - Renae

• Board member responsibilities and title changes if any

The next monthly board meeting will be Thursday December 10,2020 @ 7:00 pm by ZOOM. The Zoom link will be sent out the day of meeting. We encourage everyone to join.