Monday, February 18, 2013

February 2013 Board Meeting Minutes

The Willows of Springville
Home Owners Association Board Meeting
Wednesday, February 13, 2013 – Clubhouse at 7p


Present: Rich, Allison, Amber, Erin, Emily, and Jim
Not Present: Mike


Rich
  • Garbage company bids - getting bids from other companies to find cheaper price; current bids from Allied and Waste Management
  • Fences - Dumpster enclosures fixed
  • Treadmill/Elliptical - look into getting rid of bikes and one elliptical in Clubhouse; possibly purchase 1-2 treadmills or an elliptical machine with savings from garbage company?
Allison
  • Dog Owner Update: working on resolution with dog owners (renters); will contact home owners
  • NW Garbage enclosure (latch) - fixed (noted above)
  • Treasurer Position - Amber will retain position, but share duties with previous board member, Michael; will re-evaluate situation in April; both members partial compensation  
Amber
  • Monthly Financial Report - 5 Units paid old rate of $122; 4 units behind on monthly dues; 1 unit with lien on household\
  • Treasurer Duties (noted above)
  • Taxes - Amber will file our taxes before April 1
  • Unit 83 - owners notified of lien; Rich and Amber to visit them
Mike (not in attendance)
  •  No business
Emily 
  • Any new homeowners or renters?
  • Work-out room fixture/men's bathroom switch - have supplies; will fix soon
Erin
  • Reservations - time limit on "first come, first serve"?
  • Treadmills - (noted above); keep current 2; get 1 or 2 more if possible
  • Hot Tub Update - maintenance issues; hot tub will open when pool opens in spring
  • General Clubhouse Updates
Voting Record

Proposed: With projected savings from changing garbage companies, we would like to purchase 1 treadmill and 1 elliptical machine OR 2 treadmills (after research) for the clubhouse
For: Rich, Allison, Amber, Emily, Erin, and Jim
Opposed: None - Motion passed

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