Wednesday, December 18, 2019

DECEMBER 2019 MEETING AGENDA & MINUTES
December 12, 2019
Called to Order: 7:19pm
Adjourned: 


In Attendance: Renae Bowen, Janell Hampton, Cheryl Wilson, Spencer Maxfield
Call-In: 
Absent: Kristina Mower & Ryan Williams


Community Time:


Any Questions/Concerns/Comments?
  • Moderated Facebook Conversation - Spencer will take off modification, if it gets bad we will put it back on. Will still approve members, but not review posted comments.


Assignments Review/Tabled Items:


  • Renae - Annual Calendar Creation- Have a calendar for us as a Board - include HOA meetings, pool opening, cleaning days, etc. 
  • Email Updates and Overhaul- Kristina will continue to keep up the Blog
  • Holiday Extra Trash/Recycling Pick-Up? A week after Christmas - 27th - scheduled! - Cheryl will schedule extra - Janell will find out more about recycling - approx. $100/ month for a recycle bin.
  • Have Kristina get with Spencer to coordinate with cleaners for the clubhouse. Need to have a checklist. Mondays from 6 -7 We need cleaners to bill us more regularly.
  • Spencer - Pool door and Procom. Create updated checklist for cleaning.
  • Renae - XFINITY cocoa bar - CONFIRMED - January 9th from 6-7pm with HOA 
New Business:

  • CC&R Review - Board Compensation & Management Company Regulations?}
  • Reserve Improvement Project - Ideas
    • Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
    • Adjusting project priorities and costs
    • Grant Writing - funds or goods
    • Sponsors or sponsored events- talk to local businesses to generate some $
    • “Do it ourselves” days
    • $ back credit card for regular expenditures
    • Rent out the clubhouse/amenities
  • Credit Card - ? Janell consider 
  • PO Box -  Cheryl rocks!
  • Utah Pools Invoice - push back - Cheryl will follow up.
    • Reserve Analysis Questions - reviewed!
    • Broken Fences 
    • Broken Utility Boxes with Exposed Wires
    • Dumpster Pick Ups
    • Front Door Handles
    • Move Ins/Outs

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