Monday, February 3, 2020

January 2020
MEETING AGENDA & MINUTES
January 9, 2020


In Attendance: Renae Bowen, Janell Hampton, Kristina Mower, Ryan Williams, Cheryl Wilson, Jessica Cowden, Rachel Gardner
Call-In: 
Absent: Rich Davis

Community Time:

Any Questions/Concerns/Comments?
  • Eda Burke - Fruit Tree Request -getting a quote and more information.

Assignments Review/Tabled Items:

  • Renae - Annual Calendar Creation- Have a calendar for us as a Board - include HOA meetings, pool opening, cleaning days, etc. 
  • Kristina - Email Updates and Overhaul.
  • Spencer - Pool door and Procom - Key cards.
  • Cheryl - Visa Cash Back Credit Card
  • Cheryl - Utah Pools Invoice. working on clearing up issue with the invoice.
New Business:

  • Accountant Report - Subfolder Paypal (moved to Treasurer Communication) and Subfolder 
    • Resolution - due to accountant transfer, no late charges due in January and mail will be forwarded by Tawnya to our new P.O.Box
  • CC&R Review - Board Compensation & Management Company Regulations.
  • Reserve Improvement Project - Ideas
    • Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
    • Adjusting project priorities and costs
    • Grant Writing - funds or goods
    • Sponsors or sponsored events- talk to local businesses to generate some $
    • “Do it ourselves” days
    • Money back credit card for regular expenditures
    • Rent out the clubhouse/amenities
  • Fire & Hazard Insurance Proposal - Cheryl met with our insurance and contacted other HOAs to find out what they do on their policies.
    • Resolution - increase deductible to $10k and earthquake to 20% - all in favor.
  • Broken Fences - We have a current broken fence. Ryan will look into a project . - BaseCamp project.
  • Dumpster Issues & Fixes - board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
  • Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year
  • Move Ins/Outs - Welcome all new members to our great community.

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