January 2020

MEETING AGENDA & MINUTES

January 9, 2020

In Attendance: Renae Bowen, Janell Hampton, Kristina Mower, Ryan Williams, Cheryl Wilson, Jessica Cowden, Rachel Gardner

Call-In: 

Absent: Rich Davis

Community Time:

Any Questions/Concerns/Comments?

• Eda Burke - Fruit Tree Request -getting a quote and more information.

Assignments Review/Tabled Items:

• Renae - Annual Calendar Creation- Have a calendar for us as a Board - include HOA meetings, pool opening, cleaning days, etc. 
• Kristina - Email Updates and Overhaul.
• Spencer - Pool door and Procom - Key cards.
• Cheryl - Visa Cash Back Credit Card
• Cheryl - Utah Pools Invoice. working on clearing up issue with the invoice.

New Business:

• Accountant Report - Subfolder Paypal (moved to Treasurer Communication) and Subfolder 
• Resolution - due to accountant transfer, no late charges due in January and mail will be forwarded by Tawnya to our new P.O.Box
• CC&R Review - Board Compensation & Management Company Regulations.
• Reserve Improvement Project - Ideas
• Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
• Adjusting project priorities and costs
• Grant Writing - funds or goods
• Sponsors or sponsored events- talk to local businesses to generate some $
• “Do it ourselves” days
• Money back credit card for regular expenditures
• Rent out the clubhouse/amenities
• Fire & Hazard Insurance Proposal - Cheryl met with our insurance and contacted other HOAs to find out what they do on their policies.
• Resolution - increase deductible to $10k and earthquake to 20% - all in favor.
• Broken Fences - We have a current broken fence. Ryan will look into a project . - BaseCamp project.
• Dumpster Issues & Fixes - board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
• Reduced Landscaping Schedule - explore every other week grass cutting, board rake leaves day(s) - 2-3 times a year
• Move Ins/Outs - Welcome all new members to our great community.