Attendance: Janelle, Renea, Morgan, Cheryl, Kristina

Community in attendance: none

Agenda items:

• Online clubhouse reservation form- done updated/working

• HOA payment info- is being mailed out- middle next week sending letter and slips. 

• Fall newsletter. Did it get done? October end of month fall email was sent out. Add hot tube information and community awareness. Set for the first week of January/ first part/. Whatever date they share then set that as the date. 

• Landscaper update/snow removal- leaf clean up done. Snow removal- cowboys landscape contact (Joel). No contract been signed yet will get the go ahead. Remind ice melt NOT salt. 

• Dumpster issues/updates- (Extra holiday pick up notified) Working with Republic since October/November. How much do we pay Republic per month? 8 yard and 2-4 yards. Call bids for other companies. Waste Management- 4- 8 yards, 2 -4 yards. $2,044 a month. Contact ACE waste- Cheryl contact them. Best to change and go with some other option if possible.

• Can someone volunteer to get bids for other waste providers- Cheryl

• Extra printed welcome packets- Renea

• Clubhouse cleaning day- Please me mindful during the holiday season to really clean up after your party for the next person. Regular cleaning days are Monday and Fridays.

• Any new move in/outs- Welcome all new move ins

Community Time: none at this time

New Items: no new items

 November 2021 MEETING AGENDA & MINUTES

November 10, 2021

In Attendance:  Renae , Janell, Morgan, Cheryl, Rich, Kristina

Zoom/Call-In: 

Community attendance: Brianne  

Called to Order: 7:04pm

Assignments Review/Tabled Items:

Community

        Property Management Discussion/Decision -  

• No candidate for Board Member - do we need to switch to a property management company?

• Dumpster Clean: November = Renae; December = Rich

• Dumpster extra pick ups (Fridays and Holidays) update

• Landscaping Bid - talked to Hugo and brother with Cowboys and it looks good except we didn’t bid the green space.

• Snow Removal Final Decision

• Annual meeting review

New Business:

• Move Ins/Outs Report: Welcome new move ins.

• Fall Newsletter

• Remove Hoses, snow removal procedures

• Annual Meeting Results/Info.

• Comp. and Noncomp. Board Member

• Positions Adjustments

• 2022 Budget Item Proposals -

• Phase 2 bushes - $4000

• Pool and hot tub. $7,000 replace tiles etc. 

• CC&Rs? Revisit attorney

• Short Term Rentals- reviewing city rules on this matter.

• Cleaners Update

• Hot Tub Monitoring- new monitoring system for hot tub use.

• Yearly workflow

                  October 2021 MEETING AGENDA & MINUTES

October 27, 2021

In Attendance:  Kristina, Janelle, Renea, Rich, Cheryl, Morgan

Welcome: Thank you to everyone who attended our Homeowners annual meeting

Board Member Candidates Discussion:

Community Time:

• Community Q&A - Each homeowner gets 3 minutes to speak.

Assignments Review/Tabled Items:

• Property Management Discussion/Decision -  

• No candidate for Board Member - do we need to switch to a property management company?

• Next Year’s Project Proposals & Budget Discussion

• September Resolution: 

• Dumpster Clean: October = Kristina; November = Renae

• Pool Tiles Fix and New Pool Company Follow Up- bids for new pool companies. Tiles will be fixed along with hot tub tiles.

• Earthquake Insurance- continue

• Letter of Verification

• Landscaping Bid

New Business:

• Move Ins/Outs: Welcome new community members

• Fall Newsletter

• Remove Hoses, snow removal procedures

• Annual Meeting Results/Info.- we will keep community up to date with any new information.

 September 2021 MEETING AGENDA & MIN

September 8, 2021

 

In Attendance: Kristina, Renea, Cheryl, Janelle, Morgan

Community memebers: Revoir, Jensen's, Kunz's

Call-In: 

Absent: Rich

Community Time:

• Hot Tub Year Round- table for next month. Budget in possibilities for October meeting. Trial run, sign in sheet, how many people really use the hot tub. What is the best option. Extended season. Follow up on FB for what the option is. QR code to scan as idea. These are all the options that were discussed at the meeting. Setting up a trial run. We will post on FB with updates on this matter.

Assignments Review/Tabled Items:

• Dumpster Clean: September = Janell; October = Kristina

• Backyard Trees - cleaned up.

• Moxie Follow Up - no complaints. Use again. 

• Cracked Vents Update - Units 796, 162 East 750 North, 160 East 750 North. Bid from Liberty Roofing. Check with LaDawn, follow up on her porch. 

• Financial Oversight - Renae will do quarterly check.

• DNR progress - Janelle follows up with. Not done. More to do. DNR will work on this when it fits in with their other projects. DWR assured they will be back.

• Pool Fence Clean Up Day - clean up and spray paint the fence. Outdoor rust spray. Sanding and spraying as a board. October 16th the board will meet to work on pool fence. Time will be set closer to date. 

• Emergency Plan - who is creating this? - Add into welcome packet. Follow up with the two different wards. Janelle and Kristina will reach out to the wards.

New Business:

• Noncomp. Board Member- Rich wants to go back to NC. Landscape

• Waterline Tile Replacement- looking at new pool companies. Follow up with Morgan.

• Move Ins/Outs - Create a report? Report for who’s who has sold or renting. 778 sold, 747 under contract. 

• Final Pool Closure Decision and Pool Furniture clean up

• Fall/Winter Deep Clean? 

• Reminders to Homeowners: Window Replacements and Front Doors must match existing style and colors; NO VRBO/Air B&B permissions? Springville city rules only allows certain amount area pay for license etc. 

• Tree Debris

• 2022 Budget Item Proposals -

• Phase 2 bushes - $4000

• Pool and hot tube. $7,000 replace tiles etc. 

• Water line tile better price or who to go with. Talk to Craig if he knows anyone pool companies. 

New pool company unanimous vote

• Clean up the back area behind units. Notice with be sent out.

• October HOA meeting will be our annual HOA community meeting. October 13,2021 @7:00 pm. We encourage all home owners to attend.

Pest control will be out today. If you would like your backyard area sprayed please leave your gate open. 

                           August 2021 MEETING AGENDA & MIN    

August 11, 2021

@7:00 pm

In Attendance: Renae, Janell, Cheryl, Kristina, Morgan

Call-In: Rich

Absent: 

Community Time:

• NA

Assignments Review/Tabled Items:

• Dumpster Clean: August = Cheryl; September = Janell

• Scott and Dawn Norton - 766 North 200 East

• Questions about DNR

• Trash behind alleyway

New Business:

• Pest Control Bids - Utah Bug Wranglers - 4 scheduled services per year - $1500 initial and 500 other quarter or month?  Moxie - same - $369 first service and $469 quarterly - 1 year contract...

• Utah Pools - large ball looking filter in poolroom?

• Financial Oversight - Renae will do quarterly check - set up alarm!

• Roof Repair Bids -checking on warranty and Renae will keep bugging bidders

• DNR progress - 

• Flooded Parking Lot w/pond pump status - working as it should - vacuum out storm drains? Called the city

• Clubhouse cleaning tools - Morgan is taking care of this.

• Move Ins/Outs - so much going on!

• Landscaping Update - 200 east

• Sprinklers Update - bushes around the pool and one dead one

• Fall Leaf Plan - $40/hour after October 31st

• Snow Removal Prep - Unanimous approval

• Pool Closing Prep - hot tube will close same time as pool. Estimated time frame is after Labor Day.

• 2022 Budget Item Proposals -

• Phase 2 bushes - $4000

• Rachael non-comp?

• Renae look into rust mitigation for pool fence and organize community cleanup day to clean up behind the ally ways and community areas.

• Emergency Plan? - Add to welcome packet

                          

July 2021 MEETING AGENDA & MIN

July 14th, 2021

In Attendance:

Rachael, Morgan, Cheryl, Janell and Kristina 

Community Time:

Assignments Review/Tabled Items:

• Dumpster: June = Rachael. July = Rich. August = Cheryl 

• Tree project update- very pleased with Petersen Tree Company. 178 only unit had tree done in backyard. 

• Peak was on sight July 14th to fix the fence on 800

• Ask Bowdy about car/ green bug. 

• Bushes- decided to hold off purchasing bushes until September 

New Business:

• Move in and outs -

• Car dealership follow through/update- follow up with Renea on if this was addressed. 

• 
  

• Dead tree removal/ board/ youth group. Plan of action and when?

• 
  

• Possible dry scape areas and ideas. 3 trees need to be removed . Tabled for next year. 

• 
  

• DNR bushes and complaints from community members- Janell and Kristina are taking care . Updates coming.  

• 
  

• Pest control (possible new vendor) do we need more spray? Janell checking with Edge Pest Control. 

• Gym AC update-  AC coming tomorrow July 15

• Sprinkler issue- staying with 3 days a week

• Pool situation: pool cover cleaned. New method of chlorine tablet and liquid doing well in our pool. Remain open. Shower heads and wall spigots for next year.

• 
  

• Financial oversight - table for next month

• Furniture update - Cheryl calling the 23rd see if the furniture ready 

      -    Pool community party update/ assignment update-- talk with Renea about.

NEXT MONTHLY HOA MEETING IS WEDNESDAY AUGUST 11TH @7:00 PM.

 EVERYONE IS WELCOME!

                 June 2021 MEETING AGENDA & MINUTES

June 17, 2021

Called to Order: 7:12pm

Adjourned: 9:33pm

In Attendance: Renae, Cheryl, Kristina, Morgan, Rachael and Janell

Absent: Rich

Community Time:

• NA

Assignments Review/Tabled Items:

• Dumpster Clean: June = Rachael; July = Rich - Janell, can you find out if dumpster lids can be replaced?

• Digital Calendar: Done

• CC&R Updates: - Renae Review and authorize Cheryl to send it.

• Transfer Fee - on wish list

• Board Vacancies - on wish list

• Backyard regulations

• Wasps: seems better but can revisit

• Gates: all done!

New Business:

• Move Ins/Outs:

• 728 is up for rent.

• Move in at 178 and 800 North -  needs to remove backyard tree.

• Furniture Delivery and Switch Out - 2nd week of July - Cheryl gets notice - activate HOA: Morgan - FB, Kristina - blog, Janell - email.  We will let the community know when the new furniture is to arrive. 

• Summer Pool Party - Monday, August 2nd @ 6pm we will be having a Summer Pool party for all community members. A great time to come together and get to know our neighbors.  Renae will reach out to xfinity.

• Clear Divisions of Responsibility - Post contact info.

• Final Decision on keycard blocking - Anything over $100 = keycard off and contact Morgan for renewal and update of keycard.

• Landscaping and Water Schedule - Backflows - $4500 each and we have 5… this will likely be required from the city within the next 3-5 years. Tabled for coming months discussion.

• Tree problems - mulch around trees with exposed roots,considering  flip strips to dry scaping? Parking strips on 800 so sprinklers don’t get blocked. - Tree west did Melanie’s tree, Peterson west - great people but more pricing. 

• Clubhouse bulletin board update of rules - updated a meeting or 2 ago.

• Cleaning - happening and getting better. Big outdoor push broom- Morgan will get this.

• Pool Tiles and Replacements- Replacing the chemical controller ASAP with the ~$1500 chemical controller. Utah Pools needs about 3 days to replace the tiles, we asked if he can do it 6/21--waiting on reply. UPDATE: Tiles will be replaced at the end of the pool season. Longer time is needed to replace tiles and let them dry. Instead of closing the pool for a couple days the board has decided to replace tiles at the end of the season.

• Blog (RV reservation form, welcome packet) - emailed it to all board.

• Trash at Pool - cleaners empty once a week.  Another trash can will be added to the pool area. Please remember food and drinks besides water are not allowed in the pool area. 

• Update on ducks - no duck sightings! Owls are doing their job!

• Renae’s Maternity Leave

• Try a trail cam on 200 east south side trash - Rachael will let us know where a good brand and price range.

• Ant Spray 

• Phase 2 bushes and dryscaping tree only areas - proposed for 2022