January 2021 MEETING AGENDA & MINUTES

January 14, 2020

In Attendance: Renae Bowen, Janell Hampton, Cheryl Wilson, Kristina Mower, Spencer Maxfield, Morgan Honeyman, Rich Davis

Absent: NA

Community Time:

• NA

Assignments Review/Tabled Items:

• Dumpster Clean: January = Morgan; February = Cheryl

• Shutters - Shutters should arrive on the 29th and painter will get us a gallon of the grey paint.

New Business:

• Move Ins/Outs: 

• Welcome Packet Update

• When?

• Riley gets something from Title company. Typically has the name address

• Include

• Payment info (the PO Box & dues amount)

• Contact information

• Who to contact for clubhouse keycards

• Include the keycard agreement form

• Move in/outs reminders - when to contact board and what to do.

• 24-48 hour memo

• Fines for Dumpster and Illegal Parking Violators

• Email/Text/Call Renter AND Owner about fine and inform Treasurer of fine amount to come in with HOA dues

• Inform Morgan of fine to turn off keycard

• *** Kristina will get contact info. To Renae for van parking.

HOA Fine Policy

 

First offense:  Key card access revoked for two weeks or pay $25 for early activation.

Second offense:  Key card access will be revoked for one month or pay $50 for early activation.

Third offense:  A $50 fine will be assessed for each successive infraction

• Deck Repairs

• 2nd Flooring Quote

• Treadmill Replacement - part replacement for $100 or buy a new treadmill

• Beehives - Feb. Agenda - decide on beehive marking process and send out first notice. Hornet traps?

• Treasurer - Submit Accounting File to Tax Prep - probably submitting by last year.