Tuesday, January 19, 2021

 January 2021 MEETING AGENDA & MINUTES

January 14, 2020


In Attendance: Renae Bowen, Janell Hampton, Cheryl Wilson, Kristina Mower, Spencer Maxfield, Morgan Honeyman, Rich Davis

Absent: NA



Community Time:


  • NA


Assignments Review/Tabled Items:


  • Dumpster Clean: January = Morgan; February = Cheryl

  • Shutters - Shutters should arrive on the 29th and painter will get us a gallon of the grey paint.

New Business:


  • Move Ins/Outs: 

  • Welcome Packet Update

    • When?

      • Riley gets something from Title company. Typically has the name address

      • Include

        • Payment info (the PO Box & dues amount)

        • Contact information

        • Who to contact for clubhouse keycards

        • Include the keycard agreement form

        • Move in/outs reminders - when to contact board and what to do.

        • 24-48 hour memo

  • Fines for Dumpster and Illegal Parking Violators

    • Email/Text/Call Renter AND Owner about fine and inform Treasurer of fine amount to come in with HOA dues

    • Inform Morgan of fine to turn off keycard

  • *** Kristina will get contact info. To Renae for van parking.

HOA Fine Policy

 

First offense:  Key card access revoked for two weeks or pay $25 for early activation.

Second offense:  Key card access will be revoked for one month or pay $50 for early activation.

Third offense:  A $50 fine will be assessed for each successive infraction


  • Deck Repairs

  • 2nd Flooring Quote

  • Treadmill Replacement - part replacement for $100 or buy a new treadmill

  • Beehives - Feb. Agenda - decide on beehive marking process and send out first notice. Hornet traps?

  • Treasurer - Submit Accounting File to Tax Prep - probably submitting by last year.



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