August 2020 MEETING AGENDA & MINUTES

August 12th, 2020

In Attendance: Community memebers:  Elizabeth Taylor, Brianne Powner,

Shaun and Jessica Gillen, Riley Galt.

Board members: Kristina, Renae, Cheryl, Janell, Rich, Spencer.

Call-In: 

Absent:

Community Time: As a board we really appreciate the community members coming to the monthly meeting and sharing their thoughts and input.

• Wasps - Renae will go on a killing spree this weekend --- woodchips of small playground have wasps crawling around. The board is addressing this matter.

Assignments Review/Tabled Items:

• Riley Budget Presentation - 15% increase every other year - water bill comparison

• Bank sends automatic bill payment info out - send to PO Box 87.

• Budget Report

• Water Usage Comparison

• Reserves Progress

• Dues increase estimates

• Next Year’s Project Proposals

• Cameras by dumpsters - Kristina- tabled for next meeting.

• New couches in the main area of clubhouse - Spencer $5k (may come in less)

• New flooring in clubhouse main area - Janell- tabled for next meeting.

• Crack Seal for asphalt - Cheryl- tabled for next meeting.

• Pool fencing rust - Renae- tabled for next meeting.

• Other pool items (different machines in the pool room)- spencer will ask Brett 

• Chemical controller- won’t be up to code come new rules in 2023

• Needs to be done in the next 2 years ($2k, maybe more with install)

• Speed bumps - Kristina- tabled for next meeting.

• Painting trim and bay window touch ups - Renae

• New treadmill - Spencer ($2k)

• Shrub replacements - pull out and replace for $3k

• Set some budget aside for pool maintenance-

• Our monthly board meeting ran out of time to topic these items. Reviewing the budget and increase of dues topic was majority of the meeting. These above list of items will be discussed at the September monthly board meeting.

• Management Company Presentation - Board or Owners make final decision on whether we use a management company. - Invite

• Dumpster Clean: August = Cheryl; September = 

• List of Contractors- in the google drive.

• Craig Calderwood Project Tracking Sheet

• Shutter purchase - pass to Craig?

• Pool Tiles and Handrail Fix - $980 - next month’s agenda, talk about keeping

• spa open all winter. Pros and Cons to both.

New Business:

• Move Ins/Outs: Welcome all new people to our community.

• Craigslist Questions:

• Lawn dry spots - Rich is on it!

• Hose hookup by pool - board is purchasing a hose for the pool area to help keep it looking and staying clean. The hose will be stored outside. We ask our community to not touch it or mess with it. If you see an issue that needs to be addressed with the use of the hose, please contact the board. Thank you.

• RV lot cleanup

• Vehicle registration review - End of September landscape clean up, we will do a prelim organization effort 1 or 2 weeks before.

• Wednesday before noon -large item removal.

July 2020 MEETING AGENDA & MINUTES

July 9, 2020

Called to Order: 7:04pm

Adjourned: 9:07pm

In Attendance: Rich, Janell, Cheryl, Spencer, Renae, Morgan Honeyman, Kristina, Rachel Gardner, Elizabeth Taylor

Call-In: 

Absent:

Community Time:

• Dumpsters - Schedule extra friday pickups on 750 North - ask people if they have a truck willing to do monthly dump run. - Renae do community email. - Elizabeth will post facebook live video.
• Benches - Brian can do sprinklers and sod in the old park area for $2960. Bryant would do the sprinklers. Rich will move benches to large park. Resolved: Sod in old park and adjust sprinklers to cover.

Assignments Review/Tabled Items:

• Dumpster Clean: July = Rich; August = Cheryl
• Termites - Spencer, call pest control people - carpenter ants - sprayed hornet spray and it worked. Cover with pest control.
• Open space - Sprinklers and sod for grass??? Concrete & Pavillion???- Grass/sod, Resolved
• List of Contractors- in the google drive.
• https://docs.google.com/spreadsheets/d/1Q91GuFTb-1LyoarL1lt8pFMHt581KIMCL-cL9svDzTg/edit#gid=0
• Craig Calderwood Project Tracking Sheet
• https://docs.google.com/spreadsheets/u/2/d/1y9E-sShtLPPzHlv8YyeSUD5fr-gZsyPPBmBpaBPnSog/edit?usp=drive_web&ouid=115754232952562050499
• Shutter purchase - pass to Craig?
• Pool Tiles Done and Sealed? - still on notice

New Business:

• CC&R Review:
• Move Ins/Outs:
• Pool Furniture - Spencer still needs to look at video footage and let Renae know the resident
• Budget Report
• Water Usage Comparison
• Reserves Progress
• Dues increase estimates?- can only be raised by 15%. Reserve. Last change was roughly a $4 change??
• How are we doing?
• August Meeting - public notice via facebook, blog, email, etc. invite all to the dues increase conversation.
• Next Year’s Project Proposals
• Cameras by dumpsters - Kristina
• New couches in the main area of clubhouse - Spencer
• New flooring in clubhouse main area - Janell
• Crack Seal for asphalt - Cheryl
• Pool fencing rust - Renae
• Other pool items (different machines in the pool room)- spencer will ask brett
• Speed bumps - Kristina
• Painting trim and bay window touch ups - Renae
• New treadmill - Spencer
• Shrub replacements - pull out and replace for $3k
• Management Company Consideration- discussed and will be further discussed in August
• Trash at the pool -  Spencer to talk with cleaning company to see if they can clean/pick up trash around the pool
• Missing Sprinkler Head
• Bush Trimming - maple trees extension office by mailboxes.
• RV park, keys and paperwork
• Broken Treadmill
• Email Follow Ups when an issue is addressed/solved

June 2020 MEETING AGENDA & MINUTES

June 11, 2020

In Attendance: Rich, Renae , Janell, Cheryl, Spencer, Kristina

Call-In: 

Absent:

Community Time:

Any Questions/Concerns/Comments?

Assignments Review/Tabled Items:

• June = Spencer; July = Rich
• Registration Blitz - wait until fall
• Painting Doors and Shutters Follow-Up: Renae send Kristina the picture of green paint. Order shutters. - Friday, Renae will do a count on how many shutters we need. Keep a list of addresses and shutter color.
• Board Member Participation Policy - Renae forgot to email two options out…
• Termites - Spencer, call pest control people
• Fences - Rich follow up with Brian if they do fence repair.
• Open space - sprinklers and sod for grass??? Concrete & Pavillion??? How much?
• Basic Contractor Form “Invoice” for Craig, Alex, etc. - Krisitina in charge
• List of Contractors - Renae
• Shutter!!!
• Participation Policy
• Create Craig excel spreadsheet
• Follow up with Krisitina to get CC&Rs on the blog ASAP.

New Business:

• CC&R Review - Outside repairs obligations
• Move Ins/Outs: Welcome all new renters and owners to the community.
• Landscaping:
• Walk Through -There are some areas in the community that needed re-sodding. Community members may notice the sprinklers on in areas more often. That is to help the sod get enough water to help the re-sodding process. In front of the clubhouse under the pine tree's and along the sidewalks areas. Landscape also has been doing a great job at making sure edges look sharper and cleaner.
• Sprinklers- some areas are on more often during the re-sodding process.
• Wood Chips- wood chips left over from the parks will be distributed with in the week.
• Pool Tile Problems - chairs - Spencer will have sign out by Saturday. Clock needs new batteries.
• Key Card Updates
• RV Park Clean Up - push to the fall - warn homeowners when it is coming so they can adjust/register accordingly.
• Outdoor Bike Storage - Just a reminder that all bikes must be kept in your unit number parking stall or kept in your backyard. Bikes and large items are not to be stored on porches, in the bushes or on grass areas. Please do your part to help keep our community nice.
• Dump Cleanup Run - Alex is moving. What do we do now with our big dump items?
• Craig - 

Next Month - 

Budget report

Management company consideration

Water usage comparison

“How are we doing? check in”

May 2020 MEETING AGENDA & MINUTES

May 14, 2020

In Attendance: 

Call-In: Renae , Janell, Cheryl, Spencer, Kristina, Rich

Absent:

Community Time:

Any Questions/Concerns/Comments?

• Amanda Worthen - Put on budget for 2020 projects

Assignments Review/Tabled Items:

• Kristina - Email Updates - 
• Dumpster enclosure cleaning: Month of May = Renae. Month of June = Spencer.
• Bryant & Peak - Sprinklers are on and repairs are identified and have been started. Major repairs have been fixed. Peak will be walking around doing minor adjustments.
• Project Management Presentation -
• 
  
• This has been tabled for next meeting
• Registration Blitz - wait until fall
• Painting Doors and Shutters Follow-Up: Renae send Kristina the picture of green paint. Order shutters. - Friday, Renae will do a count on how many shutters we need. Keep a list of addresses and shutter color.
• RV lot clean up - May 30th date
• Broken Utility Boxes - Janell calling centurylink
• Board Member Participation Policy - Renae forgot to email two options out…

New Business:

• Move Ins/Outs & Emails  - a couple new move ins and emails that she hasn’t been able to get. working on getting updated info. New person on 150 East .780 still for sale. Unit for rent.
• Small Park
• Patrick Murphy Emails - Janell & Renae; next community email include that we need the creek to be kept well.
• Landscaping/Dying Shrubs
• Earthquake Insurance - 
• Outdoor Structure repair questions
• Termites - Spencer, call pest control people see what can be done to fix the issue.
• Fences - Rich follow up with Brian if they do fence repair.
• Sprinklers
• Dumpsters & Additional Pick Up Options- Please remember there are alot of people staying home which has caused more trash in our dumpsters. Please remember to break down boxes, not to throw away furniture or larger items that are not meant for the dumpsters
• Pool opening - The pool opening tentative date is Memorial Day. Showers will not be on or pool furniture out due to the COVID-19. We ask that you bring your own camping chair to sit on. The board thanks you for your understanding during this time.
• Open space - sprinklers and sod for grass??? Concrete & Pavillion??? How much?
• Landscape Position - Temporary Plan and Long Term Plan
• Basic Contractor Form “Invoice” for Craig, Alex, etc. - Krisitina in charge.